Game Changing Out Of Office Email Templates

If you’re leaving for a vacation, setting up automated OOO emails is a great way to let your contacts know you’re away and informing them of the date of your arrival. 

There are a few things each OOO email should contain, and that’s how long you’ll be away when your contacts can expect your response, who they can reach out to if it’s an urgent matter and a personal note if you think that’s necessary. 

The Classical Method

Dear Sir/Madam,

I am currently out of the office on vacation. I will reply to your message when I return on Monday, MM/DD/YY, hh:mm. 

You are welcome to contact COLLEAGUE with any requests you may have: colleague@example.com.

Thanks, 

/or/

Thank you for your message!

I’m away on vacation and will be back in the office on Monday, MM/DD/YY, hh:mm.

In urgent cases, you can contact my COLLEAGUE: colleague@example.com.

Cheers/Best, 

/or/

Hello, and thank you for your email.

I’m out of the office right now but will get back to you as soon as I can. Expect a reply Monday, MM/DD/YY, hh:mm latest. 

For emergencies, please call the following number: XXXX.

Regards, 

The Casual Method

Hey, I’m on vacation!

Will be back on Monday, MM/DD/YY, hh:mm. 

Cheers, 

/or/

Hi,

Feel free to contact me on MM/DD/YY when I’m back from my vacation. 

Best, 

/or/

Hey, I’m on vacation!

I’ll be back on MM/DD/YY – recharged and ready to go!

Regards, 

The Seasonal Method

Happy Holidays!

We are heading off for the Christmas break. Happy holidays to you and yours!

Will be back on Monday, MM/DD/YY, hh:mm. 

Cheers, 

/or/

Thank you for your message.

I am out of the office enjoying the holidays. I will do my best to respond promptly to your email when I return on March 20th.

Happy Holidays, 

/or/

Hello,

I hope you’re enjoying the holiday season! I am currently on vacation and will return on MM/DD/YY. Unfortunately, I will not have access to my email in the meantime. 

You can expect my response as soon as I’m back at my desk. 

Best,

The Funny Method

Greetings from ADD VACATION DESTINATION!

I’m currently on vacation and will be unavailable until MM/DD/YY. 

If it’s urgent feel free to parachute into YOUR VACATION DESTINATION. I’ll be the one drinking margaritas by the pool. 

If not, feel free to contact my COLLEAGUE: colleague@example.com.

Cheers/Best,

/or/

Hello,

I am away from the office right now. Unfortunately, I will be back Monday, MM/DD/YY, hh:mm. 

In the meantime, feel free to contact COLLEAGUE with any requests you may have: colleague@example.com.

Best, 

The GIF Method

Hey,

I will be out of the office and returning next week. I have incredibly easy access to a phone and email, but I assure you, it will not be used for work purposes.

via GIPHY

Cheers, 

/or/

via GIPHY

For emergencies, please contact NAME by email: EMAIL or by calling NUMBER

Best, 

/or/

Hi there,

The visual you’re seeing is an actual representation of me at this moment. 

via GIPHY

In the meantime, COLLEAGUE (colleague@example.com) has kindly agreed to represent me. Please contact him/her in urgent cases.

Talk to you soon, 

The Networking Method

Hello,

Thanks for your email. I’m out of the office at this super awesome conference from MM/DD/YY to MM/DD/YY.

Is there a chance you’re attending it as well? I’d love to connect! Our company will be exhibiting at booth ###. Feel free to stop by!

Looking forward to hearing from you! 

Best, 

/or/

Thank you for contacting me.

I’m out of the office from MM/DD/YY to MM/DD/YY attending the CONFERENCE NAME and will respond as soon as I’m back at the office

In case you’re here as well, let me know as I’d love to find a few minutes to connect. You can reach out to me by calling the following number: XXXX.

Regards, 

/or/

Hello,

Thank you for your message. I am currently on CONFERENCE NAME and have limited access to my email. Feel free to contact me when I return on MM/DD/YY. 

Until then, my colleague COLLEAGUE will represent me. You can reach him/her via email (colleague@example.com) or telephone (XXX-XXXX), and he/she will be glad to assist you. 

P.S. Are you at the CONFERENCE too by any chance? If so, feel free to reach out to me at (XXX-XXXX). 

Thank you for your understanding.

Regards,

The Promotion Method

Hello,

Thanks for your email. I am out of the office right now and will return on Monday, MM/DD/YY. 

Fortunately for you, our resources never take time off and we’ve got this awesome ebook/whitepaper/ infographic on [TITLE] that I think you would enjoy. 

I’ll get back to you as soon as I get back into the office. 

Best, 

/or/

Hi there,

If you’re reading this, I’m on vacation. No worries – I’ll be back on MM/DD/YY! 

In the meantime, I’ve let you some interesting tips to go through and share with your team: 

• How Paid Vacation Time is Different around the World
• 2019 Summer Reading List Part 2
• 5 Slack Bots To Transform Your Startup

I look forward to hearing your thoughts when I come back. 

Regards, 

/or/

Dear Sir/Madam,

Thank you for emailing me. 

I’m currently out of the office and will be back by MM/DD/YY. Until then, my colleague COLLEAGUE will be able to assist you. You can reach him/her via email (colleague@example.com) or telephone (XXX-XXXX), and he/she will be glad to assist you. Thank you for your understanding.

In the meantime, did you know we have a weekly / monthly newsletter? A weekly dose of all your favorite [COMPANY] content sent right to your inbox. To ensure you don’t miss out on all the good stuff, sign up for our newsletter here. 

I’ll be sure to get back to you when I return on MM/DD/YY. 

Thanks, 

The Traffic Driving Method

Hello there,

I’m out of the office enjoying the holiday season. I will do my best to respond promptly to your email when I return on March 20th.

Did you email me about THE NAME OF THE SERVICE YOU PROVIDE? Fantastic! Read what our customers are saying about their experience TESTIMONIALS.

Please don’t hesitate to contact my colleague COLLEAGUE (colleague@example.com) in case of an emergency.

Cheers, 

/or/

Dear Sir/Madam,

Thanks for reaching out. I’m out of the office until MM/DD/YY with no access to my email. If your question can wait, I’ll be responding to the emails I missed when I return. If not, contact [NAME] at [EMAIL] or [PHONE] and he/she will take care of you. 

If your email is about THE SERVICE YOU PROVIDE, feel free to request a demo below, and we’ll make sure you receive it as soon as possible. 

I’ll get back to you as soon as I can. 

Thanks,

/or/

Thanks for writing!

I’ll be on vacation from MM/DD/YY to MM/DD/YY. 

For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this isn’t time-sensitive, feel free to resend this email in [MONTH] once I’m regularly checking emails again. 

All the best, NAME

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