A Buyer’s Guide To
Vacation Tracker
If taking time off is simple, tracking it should be too.
Here’s how setup and implementation works with us.
Onboarding with Vacation Tracker
After onboarding thousands of teams, we know what works.
We’ve broken it down into three clear roles:
- 1For Administrators
- 2For Approvers
- 3For Users
Across every role, setup stays simple:
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Plug-and-play integrations
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Add or sync users in seconds
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Import leave records in one-click
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No training or certifications required
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Administrator onboarding
Complete customization over your team’s time off
-
Approver onboarding
Ready to approve from day one
-
User onboarding
Take time off, no extra steps required
Complete customization over your team’s time off
Ready to approve from day one
Take time off, no extra steps required
An onboarding timeline that fits your pace
No matter which path you choose, we’ll be
behind you every step of the way.
- Typical timeline
- Assisted timeline
Setting up basic leave policies?
Here’s what you can expect after signing up:
Administrator onboarding
Approver onboarding
User onboarding
*Contingent upon the complexity of your leave policies and needs.
Need help with setting up complex leave policies and customization?
Here’s a realistic timeframe:
Demo or free trial
Free setup call
Bulk data import
Team onboarding
Everyone now has control over their own time off.
What to expect after you go live
Setup is just the beginning.
Here’s six key items you’ll have access to during
rollout and long after. ⬇️
1:1 support from your Customer Success Manager
Vacation Tracker’s Helpdesk for quick, clear answers
In-depth tutorial videos to help you master every new feature
Monthly Office Hours to chat with our team and share feedback
Optional early access to beta features before anyone else
Access to priority chat and email support to resolve issues, fast
From setup to support, Vacation Tracker outperforms
every other leave tracking tool.
| Ratings | Other Solutions |  |
|---|---|---|
| Meets requirements | ||
| Ease of use | ||
| Ease of setup | ||
| Ease of admin | ||
| Quality of support | ||
| Frequency of updates | ||
| Overall value |
We needed something that was easy to use, required little oversight, and worked with the tools we already had in place.
— Vladimir Weinstein, IT Director, Drury Design
What you can expect as a buyer
We like to keep things simple. Here are three commitments we stand by.
No hidden fees or surprises
What you see is what you get.
Setup is straightforward, with no complicated steps or steep learning curve. Most teams are up and running in just one day.
What you see is what you get.
Vacation Tracker's pricing is completely transparent. There is no minimum term commitment and plans can be canceled at anytime.
Free setup call to get you started right
Leave nothing to chance.
Get up and running confidently with the help of one of our support team members, guiding you along every step of the way.
Help is always within reach, whether you prefer a chatting with our chatbot, step-by-step guides, video tutorials, or direct support from our team.
Privacy and data security you can trust
Your information stays safe with us.
We run regular security audits and continuous monitoring to keep it that way.
Vacation Tracker is SOC 2 Type II certified, fully GDPR compliant, and keeps your data encrypted and secure secure at all times.
What you can expect in return
Find out how teams like your are leveraging Vacation Tracker to
improve their bottom line.
-
Everyone follows a different process (or none at all) - Managers waste time chasing down emails, forms, or spreadsheets
- Employees don’t know how much time off they have or how to request it
- The “solution” ends up being guesswork, delays, or missed approvals
With Vacation Tracker, teams improve time-off management by
-
Giving employees an easy, self-serve way to request time off - Keeping managers focused on their work and out of clunky systems
- Ensuring a transparent process between managers and employees
- Managers don’t have visibility into who’s off and when
- Projects get delayed because time off isn’t factored into planning
- Teams are overbooked or underutilized without accurate leave data
- Resource planning turns into guesswork, leading to stress and missed deadlines
With Vacation Tracker, teams plan ahead with confidence by
- Receiving real-time notifications of upcoming time off and holidays
- Seeing team availability at any time through synced calendars or wall chart views
- Pulling reports to spot trends, prevent burnout, and schedule projects effectively
- Different locations have different leave laws, making compliance a challenge
- Seniority levels and role-based entitlements create extra layers of rules to track
- Cross-department approvals make the process messy and inconsistent
- The result is inconsistent policies, delays, and frustration across teams
With Vacation Tracker, teams stay compliant everywhere by
- Setting up location-specific leave policies with the right rules applied
- Configuring special cases like seniority-based or unique entitlements
- Customizing approvals across teams and departments
Top-rated by users,
awarded by experts
-
4.8 rating
+102 reviews -
4.4 rating
+29 reviews
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