SOURCE:    Vacation Tracker
TITLE:     How Do I See My Colleagues' Scheduled Leaves?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-see-my-colleagues-scheduled-leaves/
LANG:      en
PUBLISHED: 2020-12-29
UPDATED:   2026-02-13
READING:   2 min
SUMMARY:   You want to do some stalking, eh? No judging, we’ve all been there! All jokes aside, within Vacation Tracker users are able to see who is away across the whole organization (to see current and future leave for all active users).

How Do I See My Colleagues' Scheduled Leaves?

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Last updated on February 13, 2026

How Do I See My Colleagues' Scheduled Leaves?

A few places, depending on how dense a view you want. The Dashboard shows today's and upcoming leaves at a glance, the Calendar page shows a month grid, and the Wallchart shows a horizontal team-wide grid. All three honor the same Department / Location / Label filters.

Dashboard

The Dashboard's main view shows scheduled leaves for the visible window — a bar chart for the month with daily counts, and a list of today's leaves with requester names, leave types, and dates. Approved upcoming leaves appear there too. Use the Filter by control near the top-right to scope by Department, Location, or Label.

Dashboard view showing the month bar chart of daily leave counts, today's leaves list with requester name + leave type, and the Filter by control at the top-right

Calendar

Click Calendar in the left sidebar. You get a month grid showing every approved leave and holiday, with leaves color-coded by Leave Type. Filter by Department, Location, or Label to focus. Switch between Month view and List view at the top-right. See Calendar View Information for the full breakdown.

Calendar tab month grid with color-coded leaves, Department / Location / Label filters at top, and Month/List view toggle on the right

Wallchart

If your Admin has enabled Wallchart visibility for your role (via the Features and Permissions page), you'll also see a Wallchart tab in the left menu. It lays the team out as a horizontal grid — Users on rows, days as columns, leaves as colored blocks. Better for spotting overlap than the Calendar's date-grid view. See How Can I Use Wallchart?

Wallchart view with User rows on the left, day columns at the top, and colored leave blocks per User per day

What You'll See — and What You Won't

  • Approved leaves show with the requester's name and the Leave Type.
  • If a leave's Leave Type has Hide Leave Type turned on, you'll see "unavailable" instead of the type name (your Admin and Approvers can still see it).
  • Pending requests aren't on the Calendar — only approved leaves render in the colored blocks. (Dashboard shows them in its own Pending Requests section if you're an Approver.)
  • Your visibility scope is controlled by the workspace's Visibility Manager automation if it's enabled — you may only see Users in your own Department, or just your own personal records.

Common Questions

Your Admin has the Visibility Manager automation configured to limit visibility — typically to your own Department or to your personal leave records only. Ask your Admin to confirm the visibility scope set for your workspace.

That Leave Type has Hide Leave Type Name turned on (typically used for sensitive types like Sick Day or Medical Leave). Other Users see "unavailable" or similar; Admins and Approvers still see the actual type name.

On the Calendar and Wallchart, they render with a stripe pattern (versus solid blocks for full-day leaves) and the entry includes the time window. The Dashboard's leave panels also reflect them, with their hours alongside the requester's name.

What's Next?

Calendar View Information Wallchart (Admin/Approver) Dashboard Filters
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