Inside Leave Management: 2025 Edition

We analyzed PTO usage across 2,500+ companies in over 100 countries to uncover trends, gaps, and best practices for 2025.
Use this report to see how your PTO approach stacks up — and where there’s room to improve.

What’s inside:

How much PTO employees actually take vs. what’s offered.
When employees request time off the most.
The hidden costs of unused PTO.
Ways to make your leave policy work better for everyone.

Everything You Need to Know About Leave for 2025

Because how you manage leave impacts more than time off. It drives retention, well-being, and performance.

See the trends

How companies are offering and managing leave right now.

Spot the risks

Find gaps in your policy or habits could be costing you in burnout and turnover.

Plan ahead

Use seasonality insights to avoid crunch times and stay ahead of the curve.

Ready to Automate Your Leave Tracking?

You’ve got the knowledge, now it’s time to put it into action. The Complete Guide to PTO Management eBook is your foundation, but with Vacation Tracker, you can automate accruals, approvals, and calculations to stay in control of your employees’ time off.

Effortless Automation

Managing leave doesn’t have to be a chore. With Vacation Tracker, leave balances are automatically calculated and updated as requests are made and approved.

You’ll also receive reminders for pending approvals or upcoming leaves, ensuring no request or update falls through the cracks.

Real Time Updates

Never wonder who’s available again. Vacation Tracker keeps your leave schedule updated in real time, providing you with a clear overview of who’s on leave, who’s available, and any upcoming absences.

This instant visibility helps with planning projects, scheduling meetings, and avoiding resource conflicts, all with just a quick glance.

Seamless Integration

Vacation Tracker fits seamlessly into the tools your team already uses daily. Whether it’s Slack, Microsoft Teams, or Google Workspace, Vacation Tracker allows employees to submit leave requests, managers to approve them, and teams to stay informed—all without leaving their favorite platforms.

Integration means no more switching between apps or systems, saving time and improving efficiency.

Custom Leave Policies

Every team is unique, and Vacation Tracker is built Fwith flexibility in mind. You can set up policies tailored to your organization, including PTO accruals, carryover rules, probation periods for new hires, and more.

It’s not just a one-size-fits-all tool—it’s designed to meet the specific needs of your team and make leave management as smooth as possible.

Reduce the complexity of leave approval

Easily manage leave requests and approvals

By understanding where billable hours are going, who’s underutilized, and who can take on more.
Integrate with your favorite calendar and/or app

By understanding where billable hours are going, who’s underutilized, and who can take on more.
Generate reports with the click of a button

By understanding where billable hours are going, who’s underutilized, and who can take on more.