Prorated PTO is when an employee receives a partial amount of paid time off based on when they started or how much they work. It ensures fairness for part-time schedules or mid-year hires, so no one gets more or less than they’ve earned.
Prorated PTO Calculator
A simple way to calculate paid time off for part-timers and mid-year hires. Use our free Prorated PTO Calculator to figure out exactly how much time off each employee should get. All you need is a start date, annual PTO, and hours worked. We’ll handle the rest.
Want to calculate PTO for a new hire who started mid-year?
Need to figure out PTO for a part-time employee?
What is prorated PTO?
Calculating Prorated PTO
New Hires
For employees who didn’t start at the beginning of your PTO cycle, calculate time off based on the remaining portion of the year. This ensures they receive only the time they’ve accrued.
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Part Timers
For part-time employees, calculate PTO based on the proportion of hours they work compared to full-time employees. That way, their time off aligns with their workload.
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Confidently Manage Prorated PTO with the Right Tools
Explore how Vacation Tracker handles prorated PTO for part-time employees and mid-year hires with clarity and accuracy. Sign up today to see how custom policies, automated calculations, and intuitive tracking come together in one place.