Manage all employee
leave in one click
Vacation Tracker provides an automated solution for tracking leave for teams worldwide. Say goodbye to multiple tools—we handle all leave calculations, provide clear reporting, boost visibility, and ensure compliance.
Available in 8 languages:
Let us handle leave tracking, so you can focus on growing your business
We deliver automated leave tracking to over 2,500 teams globally, allowing them to scale successfully without the hassle of manually calculating balances or figuring out who’s out of the office.
Stay Informed with Real-Time Data
Gain instant access to your team's leave activity, helping you make informed decisions and plan ahead with confidence.
Empower Employees with Self-Service
Enable employees to easily manage their PTO on one platform, reducing administrative tasks for HR and giving employees more control over their leave.
Improve Team Accountability
Let your team manage leave together on one secure platform, reducing miscommunication and keeping everyone on the same page.
Simplify Leave Management
Vacation Tracker integrates seamlessly, allowing you to manage PTO effortlessly without the hassle of switching between multiple platforms.
2500+
teams have put their trust in Vacation Tracker
100 000+
employees are saving hours each week on leave tracking
120+
countries are staying compliant with our software
OUR CUSTOMERS
Why teams around the world love Vacation Tracker
“The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!”
Romana R.
Producer, No Code
Mark F.
Partner, Buffkin Baker
Yami R.
People Operations, Team Blind
Award-winning leave tracking system
Simplify the approval process
Request and approve leave in minutes
Forget messy spreadsheets and paper forms. Approve leave for your global team with full visibility.
Block busy time periods
Keep your team on track during critical times. Avoid scheduling conflicts and maintain smooth operations with our easy-to-use tool.
Assign substitute approvers when away
Keep approvals on track even when key team members are unavailable, and easily designate substitute approvers.
Configure leave policies
Create custom leave types
Create unlimited leave types for your team, including vacation, sick leave, jury duty, WFH, and more.
Set location-specific leave policies
Customize leave policies for different locations to meet local regulations and needs.
Switch to hourly PTO tracking
Track paid time off by the hour for greater flexibility. Perfect for teams with diverse schedules and varying needs.
Automate your PTO accruals
Forget manual calculations and let us handle accruals. Set accrual caps, choose time periods, and more with ease.
Manage rollovers easily
Handle unused leave days and keep your policies organized. Set deadlines for when the days should be used.
Award days based on tenure
Automatically grant leave days according to employee tenure, rewarding loyalty and experience.
Set accruals based on roles
Automatically grant extra leave days based on each team member's role, recognizing their unique contributions and responsibilities.
Turn overtime into time off
Allow your employees to request time off in lieu (TOIL), and convert extra hours worked into valuable time off.
Improve team visibility
Sync Vacation Tracker with your calendar
Keep all your plans in one place by syncing Vacation Tracker with your calendar, making it easier to manage your schedule.
Configure custom notifications
Stay informed with daily or weekly custom notifications from Vacation Tracker. Schedule them at your preferred time and apply filters such as departments, locations, or labels to get the updates you need.
Control Visibility
Control access to specific leave data and limit visibility to sensitive information with Vacation Tracker, protecting your team's privacy.
Generate reports at the touch of a button
Instantly generate detailed reports with Vacation Tracker, or schedule them based on your team's needs to easily notify management or coordinate with payroll.
Manage your global team
Track leave in multiple locations
Create as many locations as needed to easily stay compliant with local leave laws in multiple countries using Vacation Tracker.
Configure departments
Set up and manage departments within Vacation Tracker, appointing different approvers for each. Easily filter calendars and notifications based on departments for streamlined management.
Create sub-departments for further organization
Improve your organizational structure by creating sub-departments within Vacation Tracker, making it easier to manage specific teams.
Configure user profiles
Customize user profiles in Vacation Tracker to reflect individual roles and leave balances, set custom workweeks, and track leave history.
Assign Administrators, Approvers and Users
Administrators have full access to Vacation Tracker. Approvers can approve leave for their assigned departments, and Users can request leave, receive notifications, and connect their calendar.
Organize users with custom labels
Use custom labels in Vacation Tracker to organize users effectively, making it easy to filter and manage your team based on specific criteria.
Integrations
We work where you work
“Best implementation of this year for our company!
We LOVE Vacation Tracker. We went from a single person tracking PTO on a spreadsheet to a completely transparent, user friendly portal. My employees were constantly asking how many days they had left and we were using paper request and payroll forms. Changes were a huge hassle. Now, they can send a chat message to request days off, see how many days they have left and can make adjustments easily.”
How to get started with Vacation Tracker?
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1
Book a call with our Sales team...
Schedule a call with our Sales team, and they will gladly help you select the perfect plan for your needs.
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2
Create a free 7-day trial
Enjoy our 7-day free trial, which includes access to all features! You can transfer all your previous data using our import feature.
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3
Invite your team
You don’t have to add team members until you're completely sure. Once you’ve explored our features, invite more people with no training required.
Automate PTO tracking for your growing team, worldwide
- Book a Demo
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Free 7-Day Trial. No Commitment. No Credit Card.