Last updated on November 8, 2025
I spent way too much time testing employee vacation trackers (so you don't have to). The market's flooded with options, and honestly, most of them do the same basic stuff - track time off, send notifications, show who's out. But the differences matter when you're actually using these things daily.
Watch the full breakdown of all 10 tools in action.
Vacation Tracker Offers the Best Slack and Teams Integration
Vacation Tracker built their entire platform around chat apps, and it shows. You request time off directly in Slack or Microsoft Teams without opening another browser tab. The native integration means your team actually uses it (novel concept, I know).
The automated accruals work in the background, adjusting balances based on your company's policies. Location-based compliance helps if you've got remote workers across different states or countries with varying leave laws. Custom leave types let you track everything from sick days to sabbaticals.
Pricing starts at $3 per user monthly. Not the cheapest, but the time saved on admin work pays for itself pretty quickly.
Day Off Wins on Simplicity and Price
Day Off strips away the complexity. Calendar integration, Slack capabilities, customizable policies - all the essentials without the bloat.
Real-time notifications keep managers in the loop. Analytics show you patterns (like everyone mysteriously requesting off the week after Thanksgiving). The interface doesn't require a training manual, which is refreshing.
They offer a free plan that works for small teams. Paid options start at $2 per user monthly, making it one of the more affordable choices.
Zoho People Delivers Best Value for Money
At $1.25 per user monthly, Zoho People undercuts almost everyone else. But cheap doesn't mean basic here.
You can configure leave policies based on employee tenure (because your 5-year veterans shouldn't have the same PTO as new hires). Instant access to leave history helps during performance reviews or when investigating patterns.
The Bradford score feature identifies absenteeism trends before they become problems. It's a statistical formula that flags frequent short absences, which often indicate bigger issues than planned vacations.
LeaveBoard Streamlines Modern Work Environments
LeaveBoard made the list of top vacation tracking tools for 2025 alongside the previous options. The intuitive calendar shows team availability at a glance.
Automated leave requests reduce back-and-forth emails. Managers approve or deny with one click. Employees see their balances update in real-time.
It handles the basics well without trying to be a full HR suite (which some teams prefer, actually).
OfficeTimer Tracks More Than Just Vacations
OfficeTimer combines time tracking with leave management. If you need both, this consolidates two tools into one.
Employees clock in and out, log project hours, and request time off from the same platform. Managers see who's working on what and who's planning to be out.
The dual functionality makes sense for agencies or consulting firms that bill by the hour.
Calamari Manages Both Time Off and Attendance
Calamari handles the full spectrum of employee time management. Shared calendars prevent scheduling conflicts. Automatic PTO accrual calculations eliminate spreadsheet errors.
Restricted data access means employees only see what they need to see (privacy matters, especially in larger organizations). Document attachment lets employees upload doctor's notes or other supporting files with leave requests.
Pricing starts at $2 per user monthly, positioning it competitively against Day Off.
actiPLANS Combines Resource Planning with Leave Tracking
actiPLANS takes a project management angle. You see who's available for upcoming projects while tracking their vacation schedules.
Resource allocation becomes easier when you know Sarah's taking two weeks off next month. Project timelines adjust automatically based on team availability.
This works well for agencies, software development teams, or anyone juggling multiple projects with shifting team compositions.
Timetastic Keeps Things Ridiculously Simple
Timetastic embraces minimalism. The wall chart view shows everyone's time off in a color-coded grid (yes, like the old paper charts, but digital).
No complex workflows or approval chains. Request time off, manager clicks yes or no, done. Sometimes that's all you need.
The simplicity appeals to small businesses that don't want enterprise features they'll never use.
Breathe HR Adds Performance Management Features
Breathe HR expands beyond vacation tracking into broader HR territory. Performance reviews, employee records, and time off management live in one system.
If you're building out your HR function and need multiple tools, Breathe consolidates them. The time off tracking works like the other options - requests, approvals, calendar views, balance tracking.
But you're also getting tools for onboarding, document storage, and performance tracking.
HiBob Targets Mid-Size to Enterprise Companies
HiBob (yes, that's actually the name) aims at companies with 50+ employees. The platform handles complex organizational structures with multiple departments, locations, and leave policies.
Custom workflows adapt to your approval chains. Analytics dig deeper than basic reports, showing trends across departments or demographics. Integration with payroll systems automates the connection between time off and paychecks.
Pricing reflects the enterprise focus - you'll pay more than the budget options, but you get more sophisticated features.
Your Tech Stack Determines Your Best Choice
I keep saying this, but your existing tools matter more than feature lists. If your team lives in Slack, Vacation Tracker makes sense. If you're already using Zoho for other stuff, Zoho People integrates seamlessly.
Budget obviously plays a role. A 10-person startup has different needs (and resources) than a 500-person company. The free and low-cost options work fine for small teams. Larger organizations need the compliance features and complex policy management that come with pricier platforms.
Actually, the best vacation tracker is the one your team will consistently use. Fancy features don't matter if everyone ignores the system and keeps emailing their manager instead.
Most Tools Now Include These Standard Features
Automated accruals, calendar syncing, mobile apps, approval workflows - these used to be premium features. Now they're table stakes. Every tool on this list handles the basics competently.
The differentiation comes from integration depth, pricing models, and whether you need just vacation tracking or a broader HR platform. BambooHR and HR Cloud fall into that all-in-one category, managing the entire employee lifecycle beyond just time off.
You're choosing between specialized tools that do one thing really well versus comprehensive platforms that do many things adequately. Neither approach is wrong - it depends on your company's stage and needs.
Start with a free trial (most offer them) and actually test the workflow with your team. The tool that looks perfect in a demo video might feel clunky when you're using it daily. Or the simple option you almost dismissed might be exactly what you need.
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Aleksandra Cvetkovic
Aleksandra has been with the team since day one, bringing her passion for all things marketing.
