Everything You Need to Know About Vacation Tracker's Add-Ons

Author
claudia
Read time
5 minutes
Published
February 5, 2025

Everything You Need to Know About Vacation Tracker's Add-Ons

At Vacation Tracker, we recognize that the growing teams we serve have diverse needs.

That’s why we’re in constant communication with our client base to better understand how they manage PTO and what features they need. In addition to our base “Core” plan and advanced “Complete” plan, we’ve developed Add-on features to address a demand we’ve identified for specific use cases.

In this article, we’ll learn about our various Add-ons and answer some frequently asked questions about them, leaving you with total clarity on all of our offerings.

What are Add-Ons in Vacation Tracker?

Add-ons are optional features that admins can activate, allowing them further customization and automation power for their organization’s leave tracking.

Vacation Tracker is built to be simple and intuitive, meaning we don’t want to bog down your view with too many overcomplicated features you don’t need. Instead, we show you only what you need to see—what's included in your plan of choice—and give you the option to add in some extra capabilities.

Add-ons amplify your experience without changing how the core system looks or functions. They also allow us to keep our system affordable and offer our clients the utmost flexibility by only paying for what they actually need and use.

Explore Vacation Tracker’s Most Popular Add-Ons

Visibility Manager

What it does: Restricts the amount of information users can see, limiting their view to only their department.

Ideal for: Large companies that need to control data access by restricting visibility to relevant leave schedules, helping reduce calendar clutter and protecting sensitive information.

Visibility manager

Blackout Period

What it does: Restrict employees from taking time off during high-demand periods.

Who’s it for: Businesses in industries with critical peak periods, like a retail store during the holiday season or an accounting firm during tax season.

blackout periods

Probation Period

What it does: Prevent new hires from taking leave during their onboarding.

Ideal for: Companies who require employees to complete their probationary period before they’re allowed to take PTO.

🌟 While most of our add-ons cost $0.50 per user per month, the Probation Period Add-on is free for Complete plan users!

probation period.png

Seniority Entitlements

What it does: Rewards long-term employees by giving additional days off based on tenure.

Ideal for: Organizations who want to encourage employee retention or those who operate in countries with labor laws that mandate additional vacation days after a certain number of years.

seniority entitementl.png

Role-Based Entitlements

What it does: Award additional days off based on employee roles.

Ideal for: Businesses where certain roles within the organization require more recovery time due to higher stress, responsibility, or specialized expertise, such as leadership positions or high-pressure departments like healthcare and emergency response.

role based entitlements

Maximum Users Away

What it does: Sets a limit on how many team members can be off at the same time, helping managers avoid understaffing.

Ideal for: Teams that need to maintain minimum coverage to operate smoothly like customer support departments, healthcare teams, or small businesses.

Max users away

We're always developing our software and coming out with new add-ons and integrations. Keep your eyes peeled for some new ones coming out soon 👀

How to Access the Add-Ons Page

To access the Add-ons page, admins must log into the online dashboard.
Then they need to go to the menu on the left-hand side and select “Add-ons.
Any activated Add-ons will appear under the "My Add-ons" tab. All other Add-ons will be under the "Discover More Add-ons" tab.

How to Activate an Add-On

To Activate an Add-on, go to the Add-ons page and select the “Discover more Add-ons tab.”
Click “Review and buy” on the Add-on of your choosing.

How to Deactivate an Add-On

To deactivate an Add-on, go to the Add-ons page and find the Add-On you’d like to unsubscribe from under the “My Add-ons" tab.
Click “Unsubscribe" and confirm your choice by clicking on “Remove Add-ons" on the pop-up.

How to Request a New Add-On

Vacation Tracker is consistently developing our software to best meet the needs of our clients. If there’s a feature that you’d like to have, you can request it and with enough demand, we’ll add it to our roadmap.

Go to the Add-ons page and select the “Discover more Add-ons tab.”
At the bottom of the page, you’ll see the option to “Request an Add-on."
Fill out the form and submit the request!

Frequently Asked Questions About Add-Ons

Do I need Add-ons to use Vacation Tracker?

No, Add-ons are not required to use Vacation Tracker. The main features work on their own, but Add-ons help enhance functionality for specific use cases.

Who can activate or manage Add-ons?

Only admins can activate, manage, or deactivate Add-ons. Regular users and managers cannot modify Add-on settings.

Are Add-ons free?

All Add-ons are free during your trial period. After the trial, Add-ons cost $0.50 per user per month. However, the Probation Period Add-on is free for Complete plan users!

What is the difference between Add-ons and Automations?

There is no difference! These are just two terms we use to describe these additional capabilities.

Can I reactivate an Add-on after deactivating it?

Yes! After they're deactivated, configured Add-ons will remain visible on the Add-ons page if you select “Show canceled Add-ons.” You won't need to configure them if you buy them again.

Can I try Add-ons before committing to them?

Yes! Add-ons are free to use during your trial period, so you can test them out before making a decision.

Do Add-ons apply to all users or just specific teams?

It depends! Some Add-ons apply to the entire organization, but some may have settings that allow for customization based on departments, locations, or user roles.