Last updated on November 11, 2025
Managing employee leave in Canada means dealing with provincial variations, bilingual requirements, and PIPEDA compliance. I tested the top vacation tracking tools to find which ones actually work for Canadian companies—from small remote teams to global enterprises.
Watch the video below to see each platform in action.
Why Canadian Businesses Need Specialized Leave Management
Canada has unique leave requirements that trip up most generic HR software. You're dealing with federally regulated holidays, provincial variations, and bilingual requirements in certain provinces.
Then there's PIPEDA (the Personal Information Protection and Electronic Documents Act). This privacy law requires you to pay close attention to where employee data gets stored and how it's secured. Most U.S.-based platforms don't address this out of the box.
If you have team members across multiple provinces, you need a system that can handle different policies for different locations. Otherwise, you're manually tracking exceptions, which defeats the purpose of automation.
Canadian-Specific Requirements You Can't Ignore
Before you commit to any platform, verify these three things:
- Bilingual support: If you have employees in Quebec or other bilingual provinces, the system needs to work in both English and French
- PIPEDA compliance: Check where data is stored and how it's secured
- Provincial holiday configurations: Make sure you can set different holidays for different provinces without creating separate systems
The 9 Best Vacation Tracking Solutions for Canadian Teams
1. Vacation Tracker: Best for Remote Teams and Startups
Vacation Tracker is Canadian-made and works in English, French, and multiple other languages. I've found it works best for small to midsize teams, though global companies use it too.
The Slack and Teams integrations are deep. You get real-time updates about who's away and who's requesting time off directly in your communication channels. This beats checking a separate dashboard every time you need to plan a meeting.
What it handles well:
- Multiple leave types and policies (apply different rules to different locations)
- Wall chart and calendar views for quick visibility
- Automatic accrual calculations and rollovers
- Mobile apps for iOS and Android
The interface requires zero training. New employees figure it out in minutes, which matters when you're scaling quickly.
Best for: Remote teams, startups, and midsize businesses feeling the pain of PTO tracking. Try it free for 7 days or book a demo.
2. Collage: Best All-in-One for Canadian SMBs
Collage is another Canadian-based business that offers a complete HR system. They handle time off, payroll, benefits, and employee onboarding in one platform.
The advantage here is data flow. When you calculate payroll, PTO data syncs automatically. No manual exports or reconciliation spreadsheets.
Best for: Canadian teams wanting HR, PTO, and benefits in one place without managing multiple vendors.
3. Employment Hero (Humi): Canadian HR with Performance Tools
Employment Hero recently purchased Humi, which was a Canadian-based HR platform. They offer payroll, performance management, and time off tracking designed for Canadian labor laws.
Like Collage, the benefit is centralization. Employee data flows between modules without manual intervention.
Best for: Teams building a short list of Canadian HR platforms and wanting an alternative to Collage.
4. Knit: Simple Canadian HR for Growing Teams
Knit is the third Canadian-based option on this list. Their time off module is basic but functional—calendars, holidays, categories, and policy management.
You can also store company documents and adjust settings easily. The interface is straightforward.
Best for: Small to medium businesses shopping for a unified Canadian HR solution.
5. BambooHR: Proven HR Platform with Strong Time Off Features
BambooHR isn't Canadian-based, but many Canadian businesses use it. They're designed for mid to large teams wanting comprehensive HR with strong time off management.
The reporting and analytics are solid. You get basic Slack and calendar integrations, plus an employee self-service portal that reduces admin work.
Best for: U.S.-based companies with Canadian branches, or Canadian companies with hybrid workforces across borders.
6. Rippling: Best for Fast-Growing Global Companies
Rippling combines HR, IT, and payroll in one platform. They're built for companies scaling quickly or managing global workforces.
Their automations are powerful. Time off management includes custom PTO policies, real-time tracking, and automated approvals. The integrations with Slack, G Suite, and other tools run deep.
Best for: Fast-growing multi-country companies needing automation and compliance across borders.
7. Deel: Best for International Contractors and Employees
Deel and Rippling are compared constantly. Deel found its niche managing international contractors and employees.
They have a time off module that integrates with Slack. The real strength is handling everything for international teams—compliance, payroll, benefits.
Best for: Fully remote organizations with large global teams.
8. HiBob: Modern HR with Deep Analytics
HiBob targets mid to large global companies. Their UI is more modern than most competitors, and the analytics go deeper.
Managing multi-country time off policies is straightforward. The integrations enable more customization and automation than I've seen elsewhere.
Best for: Global or enterprise-level HR teams wanting rich analytics beyond just time off—employee engagement, performance, etc.
9. Timetastic: Simple and Affordable for Small Teams
Timetastic is not Canadian-based, but it's an alternative if you have a small team and want something simple and low-cost.
The setup is basic. The dashboard tracks time off, holidays, and policies. They have a mobile app.
Best for: Small startups needing basic time off tracking without extra features
Final Thoughts
Whether you need a simple vacation tracker or an HR platform that does everything, there's something on this list that fits. For Canadian-owned businesses, verify bilingual support, PIPEDA compliance, and provincial law adherence before signing anything.
The right tool depends on your size, budget, and whether you need just leave tracking or a full HR system. Start with the Vacation Tracker guide if you want more details on implementation.
David Vero
David is a marketer who loves learning new things—preferably not during his PTO.
