Team Management
Policies
Let Your Team to Manage Their Own Leave
Reduce the administrative load and promote independence by enabling your team to request and manage their own leave, resulting in smoother operations with fewer delays.
Empower Self-Management
Give teams instant access to their leave balances, request history, and approvals—right in the tools they already use.
Organize Teams Easily
Easily manage departments, roles, and multiple locations with custom workweeks and leave quotas for every employee.
Onboard New Hires Faster
Quickly onboard new hires, assign roles, and track probation periods with automated workflows.
Reduce administrative overhead
Let your team handle their own leave, without needing approval for every request or asking about their leave balance.
Assign the Right Roles for Easy Leave Management
Give each team member the right level of access to keep leave tracking simple and organized.
Easily Import and Set Up Users
Save time by importing users directly from your directory. Our system can automatically calculate their available leave based on their start date and your company’s policies, ensuring a smooth transition.
Easily assign them to the right location and department, so everything is set up from day one.
Organize Users by Departments & Locations
Easily assign users to the right departments and locations—independently of each other. Departments share the same approvers, and you can create sub-departments for better structure. Choose between single or multi-step approval flows.
Locations can have custom workweeks, workdays, and holidays, ensuring local policies are always applied correctly.
Enable Employees to Self-Manage Their Leave
Allow employees to easily manage their leave by accessing profiles and leave data anytime, including through seamless integrations.
Fully Customize Employee Profiles
Adjust your workweek and workday duration to fit your company's schedule, making sure that leave policies align with real working hours.
Tailor leave quotas for each employee according to your company’s needs. Set base quotas, decide if they should roll over to future years, and offer unlimited leave if desired. Additionally, define extra leave days based on seniority or role.
Use labels to categorize employees by their projects or other criteria relevant to your organization. These labels can help in sorting employees for targeted leave management, team tracking, or project-specific grouping.
Set an employee’s exact start and end date to ensure all leave requests are processed before they depart, preventing approvals for dates beyond their final day.
Advanced Add-ons
Entitlement by Role
Assign different leave entitlements to employees based on their role, providing a fair distribution of time off tailored to each position.
Learn More
Google Sheets
Pen and paperAdvanced Add-ons
Seniority Entitlements
Provide additional leave for employees based on their length of service, offering extra time off as a reward for their loyalty and commitment.
Learn More
Advanced Add-ons
Probation Period
Control when new hires can take leave to ensure a smooth onboarding process.
Learn More
The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!
Explore Our Full Range of Capabilities
Easily track and manage time off with Vacation Tracker’s many helpful features.
Policies
Easily set up and manage your company’s leave policies, ensuring everyone follows the same rules for time off. Customize it to fit your needs and keep things consistent across your team.
See Policies
Smart Scheduling
Automatically track time off and avoid scheduling conflicts. With smart scheduling, you can ensure enough team members are available at all times without manually checking every request.
See Smart Scheduling
Leave Approval
Eliminate the back-and-forth on leave requests by automating the entire process. Set up automatic approvals and define multiple levels of approvers for easier management.
See Leave Approval
Reports & Insights
Gain valuable insights into your team’s leave patterns with detailed reports. Track time off trends, monitor usage, and make informed decisions to improve team planning and productivity.
See Reports & Alerts
Automate 
PTO tracking for your
growing team, 
worldwide
Get started for free.
Add your whole team as your needs grow.
On a big team? Request a demo
Integrations
We work where you work
Slack
Import users from your directory and automatically handle all requests without ever Slack.
Microsoft Teams
Request leave through the bot, add custom tabs, and bring Vacation Tracker into Teams.
Google Workspace
Automate leave tracking and receive leave requests and reminders straight to your inbox.
Never worry about time off tracking again
Vacation Tracker lets you fully customize your leave tracking without limits,
growing with your needs as your team expands.
Start your free trial
Try all Vacation Tracker features free for 7 days. No commitment, no credit card needed.
Get started for freeSee How It Works
Book a call with our team to learn how Vacation Tracker can help your team.
View demo