HiAuto’s Perfect Blend of Trust and Efficiency with Vacation Tracker

The Challenge: Trust Alone Wasn’t Enough for a Growing Global Team

The AI-powered voice assistant company with over 30 internal staff across six global locations, prides itself on a culture of trust. Employees were encouraged to take ownership of their schedules and leave, relying on an honor system. However, as the company expanded, tracking leave informally became complicated.

Naama Cohen, the VP of Operations, faced increasing difficulties in managing leave. Employees would sometimes forget to log their time off or assume that adding it to a shared Google Calendar was enough. As they grew, this became chaotic.They needed a system that offered visibility without compromising trust.

Google Calendar, their primary tool for tracking leave, quickly proved inadequate. Managers manually reviewed the calendar each month to ensure accurate records, but this process was time-consuming and prone to human error. Employees occasionally took leave without proper documentation, leading to confusion when processing payroll.

“When we were just a few people, a quick chat in the cordidor worked. But as we hired in different countries with different policies, that system no longer worked.” — Naama Cohen, the VP of Operations

HiAuto’s growing presence across multiple countries introduced new complexities. Each location had its own leave policies, public holidays, and regulations. Managing these differences manually became an administrative nightmare, increasing the risk of payroll errors and operational disruptions.

Searching for the Right Solution: Why Vacation Tracker Stood Out

Recognizing the need for change, Naama took the initiative to find a solution. She evaluated multiple leave management tools, but most were either too complex or designed for larger enterprises with broader HR needs.

“I didn’t want an all-in-one HR platform. I just needed a tool to track vacations — something quick, easy, and light.” — Naama Cohen, the VP of Operations

Vacation Tracker stood out for its simplicity and focus. The platform offered exactly what HiAuto needed: a streamlined leave management system that integrated seamlessly with Slack, managed multiple locations effortlessly, and provided accurate reporting for payroll.

Implementing Vacation Tracker Was Seamless 

The transition to Vacation Tracker was remarkably smooth. Employees quickly adapted to requesting leave directly through Slack, eliminating the need for additional software logins. Managers appreciated the automated approval workflows that reduced their administrative workload.

Suddenly, leave management wasn’t a headache anymore.

HiAuto benefited from several key features:

• Centralized Leave Management: All leave requests, approvals, and balances were managed in one place.
• Multiple Policies Across Locations: Vacation Tracker handled the complexities of different leave policies for each country.
• Public Holiday Tracking: Automated tracking of public holidays for each location reduced manual updates.
• Accurate Payroll Reporting: Regular reports ensured payroll calculations were accurate, saving time and preventing errors.
• Slack Integration: Employees requested leave through Slack, and leave statuses were updated automatically, keeping the team informed.

“Before, we had so many misunderstandings. Now, we have fewer mistakes and more control. It’s made life easier for everyone.” — Naama Naama Cohen, the VP of Operations

Delivering Trust, Visibility, and Efficiency

Vacation Tracker provided HiAuto with the perfect balance between trust and operational efficiency. Employees retained their autonomy, while Naama and her team gained clear visibility into leave schedules.

HiAuto’s experience with Vacation Tracker is a testament to how the right tool can establish trust, streamline processes, and provide much-needed visibility, all while keeping operations smooth and efficient. As HiAuto continues to expand, Vacation Tracker remains an essential part of their operations, ensuring that trust and efficiency grow with the team.