How Layla.ai Gained Full Control Over Global Leave Management with Vacation Tracker

Tracking Leave by Location Was the Top Priority

Layla.ai, an innovative AI-powered travel agent, operates with a small core team based in Germany and collaborates with freelancers and project-based employees from all over the globe. 

With a workforce spread across more than ten different locations, managing leave and ensuring compliance with various local laws became a complicated task. Gil Shaked, who oversees both accounting and HR functions, needed a simple system that could offer complete visibility and control over the leave process for teams in multiple countries and regions.

The Problem: Google Sheets Wasn’t Enough

Before adopting Vacation Tracker, Layla.ai relied on Google Sheets to track leave, which served as a basic solution. While it was functional to a degree, it lacked the comprehensive overview needed to effectively manage leave requests. With colleagues in multiple locations, each governed by its own set of holiday rules and regulations, manually tracking leave and making sure that no requests were overlooked became a challenging process. Additionally, colleagues had to rely on informal communication methods, such as messages and emails, which were sometimes unintentionally delayed.

What Layla.ai needed was a system that could efficiently handle leave management across multiple locations, offer employees the ability to manage their leave independently, and ensure that everything was documented accurately.

The Solution: More Control and a Clear Overview

By switching to Vacation Tracker, Layla.ai gained the structure, clarity, and control they had been missing. The system now gives the colleagues the ability to easily view their leave balances and submit requests directly through the platform, without needing to go through HR or wait for approval via email. This self-service capability empowers the colleagues to manage their own leave, while giving managers and HR teams a centralized place to monitor all requests and balances.

One key feature that stood out to Gil was Vacation Tracker’s ability to automatically import location-based holidays. Given the complexity of managing different leave policies for each location, this feature eliminated the need for manual tracking of holidays and made sure they were compliant with local laws. 

"I wanted the colleagues to have autonomy," Gil explained. 

Why Layla.ai Chose Vacation Tracker

1. Tracking by Location: Managing leave across different locations is now seamless and precise. With Vacation Tracker, Layla.ai can customize leave policies for each country or region, making sure colleagues get the correct leave entitlements based on where they are located.
2. More Control: HR and management now have full visibility over all leave requests and balances in one place. They can monitor the leave status of every colleague so no request goes unnoticed or unapproved. In addition the colleagues have control over their balance.
3. Easy for Everyone: The system is user-friendly, and colleagues can easily manage their leave without needing to involve HR in the process. The intuitive interface allows for simple navigation and quick actions, reducing the administrative burden.
4. Location-Based Holidays: Vacation Tracker automatically tracks public holidays for each colleague's location, removing the manual effort of calculating when the colleagues are off due to national holidays, keeping them compliant with local laws. 

With Vacation Tracker, Layla.ai now has a reliable, efficient leave management system that empowers its colleagues, simplifies administrative tasks, and ensures global compliance. Managing a diverse, global team is now more straightforward and less prone to errors or missed requests, giving Gil and her team the peace of mind they need to focus on other aspects of the business.