SOURCE:    Vacation Tracker
TITLE:     Guide: What Automations does Vacation Tracker offer?
URL:       https://vacationtracker.io/knowledge-base/guide-what-automations-does-vacation-tracker-offer/
LANG:      en
PUBLISHED: 2024-02-01
UPDATED:   2026-10-28
READING:   3 min
SUMMARY:   At Vacation Tracker, we understand that certain tasks can be very time consuming. This is why we’ve created Automations.

Guide: What Automations does Vacation Tracker offer?

English

Go to vacationtracker.io vacationtracker.io

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Last updated on October 28, 2026

Guide: Automations, Add-ons, and Integrations

Everything you can turn on to extend Vacation Tracker, in one place.

3-minute read

Two pages under Workspace Settings hold everything you can turn on to extend Vacation Tracker beyond its core features. The Add-ons page has the Automations (rules the system enforces on leave) and the other Add-ons (privacy and custom fields). The Integrations page has the connections to other tools, including API, Zapier and ADP, which used to be under Add-ons. Some are included in your plan; others are activated on demand or coming soon.

Plan availability at a glance: Core includes one Automation (Leave Request Notice Period). Complete includes all seven Automations plus Add-ons like Visibility Manager. Integrations and non-Automation Add-ons are activated per workspace on any paid plan.

Automations

Automations are rules Vacation Tracker enforces in the background so you don't have to. Each one watches for a specific pattern and blocks or adjusts leave requests automatically.

Leave Request Notice Period Core & Complete
Requires longer leave requests to be submitted a set number of days in advance.
Probation Period Complete only
Restricts leave for new hires during their probation.
Blackout Period Complete only
Blocks time off during critical periods (product launches, year-end close, etc.).
Entitlement by Role Complete only
Grants additional leave based on a User's role, defined by Labels.
Seniority Entitlement Complete only
Rewards employees with extra leave days based on tenure, added at the start of the fiscal year or on each work anniversary.
Maximum Users Away Complete only
Caps how many people from a team can be off at the same time.
Leave Duration Limit Complete only
Sets a minimum and maximum length for each leave request during a set period.

Add-ons

Add-ons cover privacy and custom data. They're activated on demand on any paid plan.

Visibility Manager Available
Lets Admins control what leave information regular Users can see, for privacy and cleaner dashboards.
HR Fields Coming soon
Add custom fields to employee profiles (job titles, employee IDs, and other HR data) to enhance leave management.

Integrations

Integrations connect Vacation Tracker to external tools your team already uses. Find them under Workspace Settings > Integrations.

BambooHR Coming soon
Direct connection to your HR tool for consistent employee data across systems.
ADP Workforce Now Beta
Payroll sync: approved leave in Vacation Tracker automatically pushes back to ADP.
Zapier
Real-time leave events to any Zapier-supported app, letting you automate workflows across your stack.
API (Open API)
Read and change your data from your own tools, with API keys you create on the Open API page.
Webhooks
Vacation Tracker sends a request to your URL when something changes, for example when a leave is approved.
MCP
Use Vacation Tracker from AI assistants like Claude or Cursor.

Who can turn these on

Administrators activate, configure, and turn off any Automation, Add-on, or Integration available on the workspace's plan
Approvers can configure a subset of Automations (Blackout Period, Maximum Users Away, Probation Period, Leave Duration, Notice Period) for their assigned Departments
Users experience the effect of what's active (a blocked date, a role-based extra day, a leave routed via a new integration), but don't configure Add-ons themselves

Common Questions

Automations and Add-ons are under Workspace Settings > Add-ons. Use All, Active and Inactive to filter the cards, and click a card to open it. If it's Inactive, you'll be asked to confirm the subscription first. Integrations (ADP, API, BambooHR, MCP, Webhooks, Zapier) are under Workspace Settings > Integrations. Only Admins see the Add-ons page.

Automations enforce rules on leave requests (Blackout, Probation, etc.). Add-ons extend the product with privacy tools or custom fields. Integrations connect Vacation Tracker to external tools (ADP, API, MCP, Webhooks, Zapier, and BambooHR soon).

No. Turning on an Automation, Add-on, or Integration doesn't change any leave that's already been approved. Only new requests and future data flow through the new rules.

What's Next?

Guide: Brought Forward (Rollover) Policy Guide: Adding Days For Users Based On Seniority Guide: What Are the Differences Between Our Core and Complete Plans?

Need help?

Regular Users: If you have any questions, email us anytime at hello@vacationtracker.io.
Admins and Approvers: You can reach us via live chat Monday to Friday, 9 AM – 5 PM EST, or email us anytime at hello@vacationtracker.io.

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