SOURCE:    Vacation Tracker
TITLE:     Guide: What Automations does Vacation Tracker offer?
URL:       https://vacationtracker.io/knowledge-base/guide-what-automations-does-vacation-tracker-offer/
LANG:      en
PUBLISHED: 2024-02-01
UPDATED:   2026-07-03
READING:   3 min
SUMMARY:   At Vacation Tracker, we understand that certain tasks can be very time consuming. This is why we’ve created Automations.

Guide: What Automations does Vacation Tracker offer?

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Last updated on July 3, 2026

Guide: Automations, Add-ons, and Integrations

Everything you can turn on to extend Vacation Tracker, in one place.

3-minute read

The Add-ons page in Workspace Settings holds everything you can turn on to extend Vacation Tracker beyond its core features. Items are grouped into three categories: Automations (rules the system enforces on leave), Add-ons (privacy, custom fields, developer access), and Integrations (connections to external tools). Some are included in your plan; others are activated on demand or coming soon.

Plan availability at a glance: Core includes one Automation (Leave Request Notice Period). Complete includes all seven Automations plus Add-ons like Visibility Manager. Integrations and non-Automation Add-ons are activated per workspace on any paid plan.

Automations

Automations are rules Vacation Tracker enforces in the background so you don't have to. Each one watches for a specific pattern and blocks or adjusts leave requests automatically.

  • Leave Request Notice Period Core & Complete
    Requires longer leave requests to be submitted a set number of days in advance.
  • Probation Period Complete only
    Restricts leave for new hires during their probation.
  • Blackout Period Complete only
    Blocks time off during critical periods (product launches, year-end close, etc.).
  • Entitlement by Role Complete only
    Grants additional leave based on a User's role, defined by Labels.
  • Seniority Entitlement Complete only
    Rewards employees with extra leave days based on tenure, applied automatically on each anniversary.
  • Maximum Users Away Complete only
    Caps how many people from a team can be off at the same time.
  • Leave Duration Complete only
    Sets a maximum number of consecutive days a User can take off in a single request.

Add-ons

Add-ons cover privacy, custom data, and developer access. They're activated on demand on any paid plan.

  • Visibility Manager
    Lets Admins control what leave information regular Users can see, for privacy and cleaner dashboards.
  • Open API
    Programmatic access to Vacation Tracker data, so you can build custom integrations with your own systems.
  • HR Fields Coming soon
    Add custom fields to employee profiles (job titles, employee IDs, and other HR data) to enhance leave management.

Integrations

Integrations connect Vacation Tracker to external tools your team already uses.

  • BambooHR Coming soon
    Direct connection to your HR tool for consistent employee data across systems.
  • ADP Workforce Now Beta
    Payroll sync: approved leave in Vacation Tracker automatically pushes back to ADP.
  • Zapier Beta
    Real-time leave events to any Zapier-supported app, letting you automate workflows across your stack.

Who can turn these on

  • Administrators activate, configure, and turn off any Automation, Add-on, or Integration available on the workspace's plan
  • Approvers can configure a subset of Automations (Blackout Period, Maximum Users Away, Probation Period, Leave Duration, Notice Period) for their assigned Departments
  • Users experience the effect of what's active (a blocked date, a role-based extra day, a leave routed via a new integration), but don't configure Add-ons themselves

Common Questions

Workspace Settings > Add-ons. The My Add-ons tab shows what you already have on; Discover More Add-ons lists the ones available to switch on. Only Admins see this page.

Automations enforce rules on leave requests (Blackout, Probation, etc.). Add-ons extend the product with privacy tools, custom fields, or developer access. Integrations connect Vacation Tracker to external tools (BambooHR, ADP, Zapier).

No. Turning on an Automation, Add-on, or Integration doesn't change any leave that's already been approved. Only new requests and future data flow through the new rules.

What's Next?

Guide: Brought Forward (Rollover) Policy Guide: Adding Days For Users Based On Seniority Guide: What Are the Differences Between Our Core and Complete Plans?
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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