SOURCE:    Vacation Tracker
TITLE:     User Training 0: What You Do as a User (Microsoft Teams)
URL:       https://vacationtracker.io/knowledge-base/user-training-microsoft-teams-what-you-do-as-a-user/
LANG:      en
PUBLISHED: 2026-10-23
UPDATED:   2026-10-23
READING:   3 min
SUMMARY:   Start here: what you can do in Vacation Tracker on Microsoft Teams, where your leave requests go, and where to find everything.
User Training 0: What You Do as a User (Microsoft Teams)
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Last updated on October 23, 2026

User Training 0: What You Do as a User (Microsoft Teams)

Vacation Tracker is where you request time off, check your balance and see who's away. This training covers the essentials in 9 short articles. Start here.

What You Can Do

  • Request leave: in the Vacation Tracker app in Microsoft Teams, or in the dashboard.
  • Check your balance: how much leave you have, have used and have left.
  • Change or cancel leave: before or after it's approved.
  • Get answers: ask the Vacation Tracker bot in Teams about your balance or who's off.
  • See who's off: your team's leave and upcoming holidays.

Who Approves Your Leave

Your requests go to the Approver(s) of your Department. You'll find their names on your Dashboard under Quick Stats and on your profile under Approvers. Some leave types are approved automatically.

Find Your Way Around the Dashboard

Open the dashboard at app.vacationtracker.io, signing in with Microsoft. The left-hand menu has:

  • Request Leave at the top.
  • Dashboard: your balance, upcoming leave, team availability and upcoming holidays.
  • Calendar and Wallchart: who's off and when. Your Administrator decides whether you see the Wallchart.
  • Holidays: the public holidays for your Location.
  • My Profile: your details, leave quotas and all your requests.
  • Integrations: connect an AI assistant to Vacation Tracker.

Click your name at the bottom of the menu for Account Settings, your language and color theme, and Log out.

Dashboard for a User with the left-hand menu, balance card and Upcoming Leaves

In Microsoft Teams

Open the Vacation Tracker app. Use these tabs:

  • Chat: messages about your requests, and questions to the bot. Type Help to see what you can do.
  • Request Leave: the same request form as the dashboard.
  • My Profile: your pending and scheduled leave, leave quotas, upcoming holidays and history.
Vacation Tracker app in Teams with the Chat, Request Leave, My Profile and About tabs

Use Vacation Tracker From an AI Assistant

In the left-hand menu, click Integrations, then MCP. Copy the Server address and add it to Claude, ChatGPT, Copilot, Gemini or another AI assistant. It opens a Vacation Tracker sign-in, so no keys are needed. Then ask about your balance, check who's off or request time off from your assistant. It acts as you, so it can never see or change more than you can.

MCP page for a User with the Server address, the list of assistants and You are a user

The Training Path

Each article covers one job. Follow them in order the first time.

  1. Request Leave in Microsoft Teams: from the app tabs or the chat.
  2. Request Leave in the Dashboard: and check your balance first.
  3. Check Your Leave Balance and History: and every request you've made.
  4. Change or Cancel Your Leave: when plans change.
  5. Know When Your Leave Is Approved or Denied in Microsoft Teams: what Teams tells you at each step.
  6. See Who's Off and Upcoming Holidays: before you plan your time off.
  7. Ask the Vacation Tracker Bot in Plain Language in Microsoft Teams: ask questions by chatting.
  8. Set Up Calendar Sync, Out-of-Office and Notifications: calendar, out-of-office and emails.

Common Questions

Your Administrator decides which features each role can see. If you need something that isn't in your menu, ask them.

Your Administrator or Location Admin sets your leave types, quotas and holidays. Your Approver answers your requests.

What's Next?

User Training 1: Request Leave in Microsoft Teams User Training 2: Request Leave in the Dashboard (Microsoft Teams) Guide: Administrator vs Location Admin vs Approver vs User
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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