Billing period Save ~ 10% yearly
Rolling out to people? Book a demo and we'll walk you through it.
For smaller teams with straightforward leave policies and approvals.
$2per user / monthBilled monthly
$50 minimum a month, covers up to 25 users
14 days · No credit card
What you get
Most popular
For larger companies with complex leave policies and approvals across regions.
$4per user / monthBilled monthly
$100 minimum a month, covers up to 25 users
14 days · No credit card
Everything in Core, plus
| Feature | Core | Complete |
|---|---|---|
| Create any leave type, even unlimited PTO, and set allowances per person. | Included | Included |
| Load public holidays for each location, down to state or province. | Included | Included |
| Hide sensitive leave types so others only see someone is away. | Included | Included |
| Carry unused leave into next year, also called brought forward. | Included | Included |
| Let people take leave before they've built up enough balance. | Included | Included |
| Require longer leave to be requested a set number of days ahead. | Included | Included |
| Let leave build up over time, with an optional cap on the total. | Not included | Included |
| Let people earn time off for extra hours and book it as leave. | Not included | Included |
| Give extra leave automatically based on role or years of service. | Not included | Included |
| Restrict leave for new hires until their probation period ends. | Not included | Included |
| Block leave requests during your busiest or most critical dates. | Not included | Included |
| Limit how many users from a team can be off at the same time. | Not included | Included |
| Set the most consecutive days someone can take off in one go. | Not included | Included |
| Feature | Core | Complete |
|---|---|---|
| Check balances, request leave and track requests in one place. | Included | Included |
| Log leave on someone's behalf, like a sick day called in by phone. | Included | Included |
| Approve selected leave types automatically, with no approver needed. | Included | Included |
| Nudge approvers automatically when requests are still pending. | Included | Included |
| See who else is off before you approve a request. | Included | Included |
| Let people request leave in full or half days, or by the hour. | Full and half days | Full days, half days or hourly |
| Send requests to one approver, or through several levels with backups. | Single approver | Multi-level approvals, with optional substitute approvers |
| Feature | Core | Complete |
|---|---|---|
| See who's off at a glance, filtered by location, department or label. | Included | Included |
| Get daily or weekly who's-off updates in Slack, Microsoft Teams or email. | Included | Included |
| Get birthday reminders and post wishes to the channel you choose. | Included | Included |
| Get a reminder and set your Outlook or Gmail auto-reply in one click. | Included | Included |
| Track energy levels, spot who needs a break and get smart suggestions. | Included | Included |
| Run request and balance reports anytime, or email them on a schedule. | On demand | On demand + scheduled |
| Feature | Core | Complete |
|---|---|---|
| Import people from your workspace directory, with no new logins. | Included | Included |
| Bulk upload leave history from your old system or a spreadsheet. | Included | Included |
| Record start and end dates so leave balances stay accurate. | Included | Included |
| Set admin and approver roles, and choose who can use each feature. | Included | Included |
| Sign in securely with the account your company already uses. | Included | Included |
| Add offices or sites, each with its own leave policies and holidays. | Up to 3, each with its own policies | Unlimited, each with its own policies |
| Group people into departments, each with its own approvers. | 10 | Unlimited |
| Set which days people work and how many hours they work each day. | Custom workweek | Custom workweek + daily hours |
| Keep a record of changes to people, policies and account settings. | 3 months | Full history |
| Limit people to their department's leave, or only their own. | Not included | Included |
| Tag people with custom labels to group and filter them. | Not included | Included |
| Feature | Core | Complete |
|---|---|---|
| Ask Vee to book, move or cancel leave in plain language. | Included | Included |
| Connect AI tools like Claude, ChatGPT or Copilot to your leave data. | Included | Included |
| Manage leave right inside Slack, from requests to who's off. | Included | Included |
| Manage leave right inside Microsoft Teams, from requests to who's off. | Included | Included |
| Import your team and get leave updates straight in Gmail. | Included | Included |
| Get leave notifications and approval requests straight to your email. | Included | Included |
| Request and approve leave, check balances and see who's off on the go. | Included | Included |
| Build on our API, and get leave events sent to your tools in real time. | Included | Included |
| Build no-code workflows that run when leave is requested or approved. | Included | Included |
| Import people and balances from ADP and sync approved leave back. | Included | Included |
| Match people to your payroll or HR system using their employee ID. | Included | Included |
| Sync leave to your own calendar and your team's shared calendar. | Personal sync + basic shared calendar (iCal) | Personal sync + direct Google and Outlook integration |
| Feature | Core | Complete |
|---|---|---|
| Find step-by-step guides, FAQs and troubleshooting tips. | Included | Included |
| Join live webinars for support, best practices and Q&A. | Included | Included |
| Chat with our support team and get quick answers. | Included | Included |
| Email our support team and get a detailed reply. | Included | Included |
| Our team works with you to get Vacation Tracker set up and configured for your organization. | Not included | Included |
| Our team handles importing your employees, leave types, and other data to get you started quickly. | Not included | Included |
| A formal agreement outlining our commitments to service availability, reliability, and support response times. | Not included | Included |
| All plans include support, with Complete customers receiving faster response times during business hours. | Standard (4 hours) | Priority (1 hour) |
We love AI, but our world-class customer support team is 100% human. They can help with data imports, configuring your account, and providing personalized setup and training.
Rest easy knowing we’re certified to effectively safeguard your data.
Plans
Core suits smaller teams with straightforward leave policies and approvals, with up to 3 locations and 10 departments. Complete is for larger companies with complex leave policies and approvals across regions. It adds unlimited locations, advanced leave policies, multi-level approvals, hourly leave, accruals and TOIL.
No. You can try every feature free for 14 days, with no credit card and no contract, then pick Core or Complete.
Core includes up to 3 locations and 10 departments. Complete has no limit on either.
They're included. Slack, Microsoft Teams, Google Workspace, ADP, Zapier, Open API, webhooks and MCP come with both plans at no extra cost. Direct Google and Outlook calendar sync is on Complete; Core shares calendars with an iCal link. See all integrations.
Yes. Core and Complete cost the same whichever platform your team uses.
Billing
No. You only pay for active users. There's no cap on users, admins or approvers on either plan.
Each plan has a minimum that covers up to 25 users, shown under each plan’s price above. Past 25 users, you pay per user.
Yes. Annual plans are priced in user tiers, so your rate is based on the range your team falls into, not your exact headcount. Type your team size above to see your tier and total.
Yes. You can move from monthly to annual billing at any time.
No. You can cancel any time with no fees and no minimum term.
Miscellaneous
Yes. Vacation Tracker is SOC 2 Type II certified and GDPR compliant. See how we protect your data.
Yes. Your trial includes every feature and integration for 14 days. If you need more time, contact our support team and we can extend it.
Yes. Contact our support team and we'll set it up.
Email us at hello@vacationtracker.io or start a chat on our website.
Try every feature free for 14 days, or book a demo and we'll help you choose. No credit card, no contract.
Rated 4.7 on Capterra and 4.4 on G2
