PTO That Works for Payroll, Not Against It
Messy PTO records lead to payroll errors and extra admin work. Vacation Tracker automates leave tracking, gives you real-time data, and generates reports instantly, so you always have the right numbers—without the hassle.
ACCURACY
Accurate PTO Data, No More Payroll Surprises
Incorrect PTO records mean last-minute adjustments and frustrated employees. With Vacation Tracker, every leave request, accrual, and carryover updates in real-time, making sure payroll always reflects the right balances.
You’ll always know who’s off, when, and for how long, keeping payroll precise and employees happy. No more scrambling to fix errors before payday.
Trusted by 35,000+ companies from startups to enterpris
LEAVE MANAGEMENT
Faster PTO Approvals, Less Admin Work
Teams handling payroll don’t have time to manually track accruals, time off in lieu (TOIL), or year-end balance transfers. Vacation Tracker automates every step, so policies are applied consistently without extra admin work.
Employees earn and track PTO automatically.
Convert overtime into time off without manual adjustments.
Apply the right rules for different locations, roles, and seniority levels.
With PTO calculations handled, teams save hours of admin work and eliminate payroll mistakes.
All you need for your growing business
Automated Accruals & Carryovers
Seniority & Role-Based Leave Entitlements
Time Off in Lieu (TOIL) Tracking
Real-Time Sync
Advanced PTO Reporting
Calendar Integration
Wallchart
Automated Leave Calculations
Easy Import
Probation Period
Custom Leave Policies
One-Click PTO Approvals
How SBA Lawyers Achieved 100% Improvement in Leave Management
“100% improvement,” says Melody. “Everything is on there, centralized and automated.”
REPORTING
Powerful Reporting for Smarter Payroll Management
Tracking PTO shouldn’t mean scrambling for the right data. Vacation Tracker provides detailed, real-time reports that help teams stay organized and ensure payroll calculations are always on point.
Get a clear breakdown of PTO taken, balances, and accruals.
Automate reports for managers, finance teams, or external oversight.
Sort leave data by project, team, or location for easy reference.
With accurate, well-structured reports at your fingertips, aligning PTO with payroll is effortless—no spreadsheets, no guesswork, just reliable data when you need it.
PTO MANAGEMENT
Stay on Top of Every PTO Request
PTO and payroll should work together, not against each other. With real-time tracking, a centralized wallchart, and instant notifications, you’ll never be left guessing about employee availability.
Instantly see leave schedules at a glance.
Keep everything updated in Google, Outlook, and more.
Organize teams efficiently with custom labels.
Instead of chasing spreadsheets or adjusting balances manually, you’ll have accurate, well-organized PTO data ready when you need it.
Don't just take our
word for it
See what other people are saying about how Vacation Tracker helped them make tracking time off simple.
2500+
teams trust us
The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!
Producer, No Code
Romana R.
Set it and forget it. New users come on, they get added to Vacation Tracker, and it just works.
Partner, Buffkin Baker
Mark F.
Having easy updates on who’s taking time off, and when, has helped our team be more connected than ever.
People Operations, Team Blind
Yami R.Why you should choose
Vacation Tracker
Say goodbye to endless spreadsheets and manual calculations.
With Vacation Tracker, automate every part of leave tracking.
2,500 +
Teams trust Vacation Tracker
200 k+
Team members saving time on manual calculations
4 hours
Per week saved on time off tracking
30 minute
Simple setup, no training needed
Integrations
We work where you work
Slack
Import users from your directory and automatically handle all requests without ever Slack.
Microsoft Teams
Request leave through the bot, add custom tabs, and bring Vacation Tracker into Teams.
Google Workspace
Automate leave tracking and receive leave requests and reminders straight to your inbox.
Never worry about time off tracking again
Vacation Tracker lets you fully customize your leave tracking without limits,
growing with your needs as your team expands.
Start your free trial
Try all Vacation Tracker features free for 7 days. No commitment, no credit card needed.
Get started for freeSee How It Works
Book a call with our team to learn how Vacation Tracker can help your team.
View demoSee How Worry-Free Tracking Time Off Can Be
Case Studies
From Chaos to Complete Clarity
SharpLaunch replaced scattered leave tracking with a structured system, improving planning and team awareness.
SharpLaunch's Story
From Spreadsheets to Simplicity
GrowthOps eliminated manual leave tracking for 250+ employees, saving time and ensuring accuracy across multiple offices.
GrowthOps's Story
Simplifying PTO for Global Teams
Dynatrace automated their PTO tracking, eliminating the need for manual spreadsheets, and significantly improving team visibility.
Dynatrace's Story
Streamlining PTO for Nonprofits
Enactus Canada eliminated stressful spreadsheets and adopted Vacation Tracker’s easy-to-use solution, freeing up time for more impactful work.
Enactus's Story