Know Who’s Off, Plan Ahead, and Keep Projects Moving
Managing a team is tough, but PTO tracking shouldn’t be. Vacation Tracker automates approvals, prevents conflicts, and gives real-time visibility into who’s off, so you can plan ahead and keep work on track.
APPROVAL WORKFLOW
Approve and Decline Leave Requests in Seconds
No more email chains or manual tracking—when a team member requests time off, you get an instant notification and can approve or decline it in one click.
With multi-level approval workflows, managers can stay in control while making sure the right people sign off when needed.
Trusted by 35,000+ companies from startups to enterpris
COMMUNICATION
Always Know Who’s Off and When
A well-planned schedule keeps projects moving. Vacation Tracker gives you a clear overview of your team’s availability, so you can make informed decisions before approving time off.
Instantly see who’s off at a glance.
Prevent too many employees from being off at once.
Ensure critical roles are always covered.
Restrict PTO during major project deadlines.
With real-time visibility, you’ll avoid last-minute surprises and keep workflows uninterrupted.
All you need for your growing business
Automated Accruals & Carryovers
Seniority & Role-Based Leave Entitlements
Time Off in Lieu (TOIL) Tracking
Real-Time Sync
Advanced PTO Reporting
Calendar Integration
Wallchart
Automated Leave Calculations
Easy Import
Probation Period
Custom Leave Policies
One-Click PTO Approvals
How Layla.ai Gained Full Control Over Global Leave Management with Vacation Tracker
With Vacation Tracker, Layla.ai now has a reliable, efficient leave management system that empowers its colleagues, simplifies administrative tasks, and ensures global compliance.
PLANNING
Plan Ahead with Confidence
Last-minute absences and overlapping leaves can throw off timelines. With real-time PTO insights, managers can plan workloads with full visibility into who's available before assigning tasks.
Vacation Tracker works directly in Slack, Microsoft Teams, and Google Workspace, so there’s no need to switch between tools—your team stays updated without extra effort.
SELF-MANAGEMENT
Let Your Team Manage Their Own PTO Without Chaos
Empower your team with self-managed PTO tracking while keeping full oversight. Employees can request leave, check their balances, and see their team’s availability without needing to ask you first.
With automated approvals and structured workflows, you eliminate unnecessary back-and-forth while ensuring everything stays organized.
CUSTOMIZATION
Track PTO Across Projects, Departments, and Locations
For managers handling multiple teams, keeping everything aligned is crucial. Vacation Tracker lets you categorize leave requests by department, project, or location, so scheduling across teams is simple.
Organize leave by team or project.
Ensure no overlapping leaves between key roles.
Set different leave policies for different offices.
Don't just take our
word for it
See what other people are saying about how Vacation Tracker helped them make tracking time off simple.
2500+
teams trust us
The ease with which everyone transitioned across to using Vacation Tracker without asking a million questions was impressive!
Producer, No Code
Romana R.
Set it and forget it. New users come on, they get added to Vacation Tracker, and it just works.
Partner, Buffkin Baker
Mark F.
Having easy updates on who’s taking time off, and when, has helped our team be more connected than ever.
People Operations, Team Blind
Yami R.Why you should choose
Vacation Tracker
Say goodbye to endless spreadsheets and manual calculations.
With Vacation Tracker, automate every part of leave tracking.
2,500 +
Teams trust Vacation Tracker
200 k+
Team members saving time on manual calculations
4 hours
Per week saved on time off tracking
30 minute
Simple setup, no training needed
Integrations
We work where you work
Slack
Import users from your directory and automatically handle all requests without ever Slack.
Microsoft Teams
Request leave through the bot, add custom tabs, and bring Vacation Tracker into Teams.
Google Workspace
Automate leave tracking and receive leave requests and reminders straight to your inbox.
Never worry about time off tracking again
Vacation Tracker lets you fully customize your leave tracking without limits,
growing with your needs as your team expands.
Start your free trial
Try all Vacation Tracker features free for 7 days. No commitment, no credit card needed.
Get started for freeSee How It Works
Book a call with our team to learn how Vacation Tracker can help your team.
View demoSee How Worry-Free Tracking Time Off Can Be
Case Studies
From Chaos to Complete Clarity
SharpLaunch replaced scattered leave tracking with a structured system, improving planning and team awareness.
SharpLaunch's Story
From Spreadsheets to Simplicity
GrowthOps eliminated manual leave tracking for 250+ employees, saving time and ensuring accuracy across multiple offices.
GrowthOps's Story
Simplifying PTO for Global Teams
Dynatrace automated their PTO tracking, eliminating the need for manual spreadsheets, and significantly improving team visibility.
Dynatrace's Story
Streamlining PTO for Nonprofits
Enactus Canada eliminated stressful spreadsheets and adopted Vacation Tracker’s easy-to-use solution, freeing up time for more impactful work.
Enactus's Story