Last updated on November 26, 2025
Most free leave tracking tool plans are too limited to use. After testing dozens of tools, I found 8 that offer real value - and 3 of them let you add unlimited people at zero cost. Here's what actually works:
Watch my full breakdown of all 8 tools:
The 3 Tools That Support Unlimited Users for Free
These three tools break the mold by offering free plans with no user caps. That's rare.
Vacation Tracker: Best for Slack and Microsoft Teams Users (Unlimited People)
Vacation Tracker now has a free forever plan for unlimited team sizes. This is our new free plan that just launched.
What you get for free:
- Track one type of leave (vacation, sick days, or general time off - you pick)
- Leave requests with automatic approvals
- Daily and weekly reminders
- Dashboard where people manage their own requests
- Approval reminders and leave request updates
- See who's out and when
- Custom leave amounts per person
- Unlimited time off option
- Public holidays
- Let people go negative on their balance
- Hidden leave types
- Roll over unused days to next year
- Prorated leave for mid-year starts
- Custom work week settings
- Automatic user imports
- Start and end dates for employees
- Unlimited activity logs
- Single sign-on
- Import old leave records
- Leave request and balance reports
- Wallchart with calendar view and filters
- Support during office hours via chat and email for administrators
The big difference: Vacation Tracker works inside Slack and Microsoft Teams. Your team can request time off and approve requests right where they already work. No need to open another app.
Free integrations included:
- Google Workspace
- Personal calendar integrations (Google and Outlook)
- iCal for shared calendars
If you want shared calendars for Google or Outlook, that requires the paid Complete plan.
What's limited on the free plan:
- One location only
- One department only
- One leave type with one approver
This limits your options a bit. If you need more, the Complete plan adds multiple approval levels, backup approvers, custom workday hours, labels, tracking leave by hours instead of days, monthly balance reports, scheduled reports, shared calendars for Google and Outlook, training, priority support, automatic leave accruals, accrual caps, hourly leave requests, TOIL (time off in lieu), and add-ons like probation periods, visibility manager, blackout periods, entitlement by role, seniority settings, maximum users away, and leave duration rules. You also get API access and leave request notice periods.
Paid plans start at $2 per person per month with a $50 minimum for the Core plan. The Complete plan is $4 per person per month with a $100 minimum.
Why I think it's the best: If you only need to track one type of leave, you can manage 10 people or 100 people or even 1,000 people without paying anything. You get all the important integrations - Slack, Teams, Google Workspace, personal calendars, and iCal. Because it lives in Slack and Teams, people actually use it. They don't have to remember another login or check another app or deal with messy spreadsheets that never work out.
Best for: Any size team that uses Slack or Microsoft Teams and wants solid leave tracking without paying anything.
OfficeTimer: Best for Agencies That Need Timesheets and Leave Tracking (Unlimited People)
OfficeTimer is also free forever for unlimited team sizes, but it works in modules.
What you get for free:
- Unlimited people
- Unlimited holiday calendars
- One leave type
- Unlimited reports
- Support by email and chat
You can also use their free attendance module for clock-ins and clock-outs, and their timesheet module for project time tracking.
What costs money:
- Unlimited leave types
- Unlimited policies
- Accrual settings
- Rollover settings
- Approval levels
- Custom year cycles
- Branded reports
The paid leave plan costs 49 cents per person per month.
The reality: This works only if you need one leave type and don't need approvals or approval processes. OfficeTimer is really built for agencies who bill clients for time. There's no Slack or Teams integration. The interface is focused on timesheets and projects, not just leave tracking.
Best for: Agencies or project teams who need time tracking, timesheets, and basic leave tracking for unlimited team sizes.
Jibble: Best for GPS Tracking and Face Recognition (Unlimited People)
Jibble is also free forever for unlimited team sizes.
What's included in their free plan:
- Automatic timesheets
- Custom break rules
- Overtime rules
- GPS time tracking
- Face recognition for clocking in
- NFC and RFID tracking
- Unlimited activities and projects
- Screenshot capturing
- Basic tracking rules
- Notifications
- Reports you can export
- Automatic clock-in when you enter a location
- One work schedule
- Apps for web, mobile, and desktop
- Offline mode
- Holiday calendar and basic leave tracking
- Support
It connects to Slack, Microsoft Teams, Xero, QuickBooks, Deel, Zapier, and more. You can use these integrations on the free plan.
What costs money:
- Leave accruals and balances
- Multiple approval levels
- More than one work schedule
- More than two automatic clock-in locations
- Shift scheduling
- Custom permissions
- Live location tracking
This is a time tracking and attendance tool first. Leave tracking is just one feature. If you need GPS tracking and face recognition for field workers or remote teams, this is solid. But if you only need leave tracking, the app will feel too complicated.
Best for: Remote teams or field workers who need GPS tracking and face recognition along with basic leave tracking.
The 5 Tools With Free Plans for Small Teams
These tools cap their free plans at 3 to 10 users, but some offer more features than the unlimited options.
LeaveBoard: Best for Small Teams Under 10 Who Want Full HR Features
LeaveBoard is free for up to nine people with all features included.
What you get with the free plan (everything):
- HR dashboard
- Time off tracking
- Employee directory
- HR reports
- Absence calendar
- Leave policies
- Online request forms for vacation, sick leave, and work from home
- Warnings when people overlap
- Simple approvals
- Email notifications
- Automatic leave calculator
- Employee self-service portal
- Work anniversaries and birthdays
- People analytics
- Absence history
- Leave reports
- Attendance tracking
- Works in 70+ countries in multiple languages
- Multiple leave types
- Employee adjustments
- Public holidays for 50+ countries
- Automatic annual accruals
- Custom workflows
Free integrations:
- Google Calendar
- Office 365 sync
- Slack
- Outlook
- iCal
What costs money: Only priority support and advanced leave policies cost extra. That's basically it (unless you need more than nine people on your team).
This is one of the best deals on this list. If you have nine or fewer people, LeaveBoard gives you a complete HR leave system for free.
Best for: Teams of nine or fewer who want full HR features without paying.
Connecteam: Best for Field Workers and Mobile-First Teams (Free for 10)
Connecteam is free for up to 10 people with all features included.
What you get:
- Time clock with GPS tracking, geo-fencing, and overtime tracking
- Task management with assignments and due dates
- Scheduling with calendar views
- Digital checklists and forms with reports, images, signatures, and GPS stamps
- Chat tools including instant messaging, news feed, file sharing, and mobile onboarding
- HR tools with employee database, documents, and time off tracking
All connections work on the free plan. There are no feature limits, just a 10-person cap.
What costs money: After 10 people, you pay $29 per month for the 30-person Basic plan.
The truth: This app is built for mobile and made for people who don't sit at desks—field teams, retail workers, construction crews. If your team works in an office and already uses Slack or Teams, Connecteam will feel disconnected. But for field workers who need GPS, checklists, and leave tracking in one mobile app, this is a solid solution.
Best for: Teams of 10 or fewer who work in the field, retail, construction, or delivery and need task management and time tracking with leave tracking built in.
AttendanceBot: Best for Time Tracking Plus Leave Tracking in Slack/Teams (Free for 5)
AttendanceBot is free for up to five people. It gives you all standard plan features for free if you have fewer than five people.
What you get:
- Time tracking with editing
- Custom leave types
- Leave approvals
- Hybrid work status and planning
- Reports you can export to CSV or Excel
- Calendar integrations
- Reminders and announcements
- Custom work weeks
- Holidays and blackout dates
- Basic permissions
- Employee data and documents
- Works inside Slack and Microsoft Teams
What costs money:
- Leave accruals and multiple approval levels
- TOIL
- Probation periods
- Timesheet approvals
- Project and task tracking
- Shift scheduling
- Advanced reports
- API access
- Connections to Gusto, BambooHR, and Jira
Paid plans start at $4 per person per month if you pay yearly.
The truth: This free version has lots of features for five people. If your team lives in Slack or Teams and needs both time tracking and leave tracking, this is solid. But if you only want leave tracking and not time tracking, Vacation Tracker's unlimited plan might work better for you.
Best for: Teams of five or fewer who use Slack or Teams and want time tracking plus leave tracking in one tool.
Day Off: Best for Simple Policies With No App Integrations (Free for 10)
Day Off is free for up to 10 people.
What's included:
- Custom leave types
- Calendar view
- Reports for managers
- One-step approval with one approver
- One policy, one team, one location
- Leave request management
- Notifications
- Mobile apps
What's not included: There are no connections to other apps on the free plan. If you want Google Calendar, Microsoft Teams, Slack, or Outlook, you need their Pro plan. This costs $2 per person per month with a $20 minimum.
They've also locked away multiple approvers, sub-teams, hourly tracking, multiple locations, multiple policies, accruals, rollovers, and blackout dates.
The truth: This is a very basic tool. If you need connections to Slack, Teams, or your calendar, this won't work for free.
Best for: Teams of 10 or fewer who don't need app connections and are okay with one simple leave policy.
actiPLANS: Best for Very Tiny Teams Needing Resource Planning (Free for 3)
actiPLANS is free for just one to three people. It's really limited.
What you get with the free plan:
- Leave tracking
- Shift scheduling
- PTO status tracking
- Resource planning
- Automatic leave accruals
- Work scheduling
- Attendance tracking
- Connects to ActiTime for time tracking
The limit is only three people. When you hire a fourth person, you pay $1.50 per person per month.
The truth: This is very limited. Unless you're a tiny business with just two or three people and need resource planning with ActiTime, there are better options on this list.
Best for: Very tiny agencies with one to three people who need resource planning plus leave tracking.
How to Choose the Right Free Leave Tracking Tool
Let's make this simple. Here's how to pick your best free leave tracking tool:
If you use Slack or Microsoft Teams and have any team size: Go with Vacation Tracker. You get unlimited people, one leave type, it works inside Slack and Teams, and you get lots of features for free.
If you have nine or fewer people and want all the features: Go with LeaveBoard. You get everything unlocked for nine people plus calendar sync.
If you have 10 or fewer field workers or mobile teams: Go with Connecteam. It's mobile-first with GPS and task management.
If you're an agency that bills time and has unlimited people: Go with OfficeTimer or Jibble. They include timesheets and project tracking.
If you need GPS and face recognition with leave tracking: Go with Jibble. It has unlimited people and biometric clocking.
Bottom Line: Which Free Tool Actually Works?
If you work in an office or remotely and use Slack or Teams, Vacation Tracker's free plan gives you the best leave tracking for unlimited people. If you have under 10 people and want every feature, LeaveBoard is excellent. And if you're an agency, OfficeTimer or Jibble covers time tracking too.
Again, I'm biased because I work at Vacation Tracker, but I really think our new free plan is the best choice for most modern teams.
That's it. Eight free leave tracking tools, honestly compared. Which one are you going to test out? Let me know in the comments.
Annika Helendi
Annika is a fan of marketing and AI.
