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How to Set Up PTO Reminders in Excel

How to Set Up PTO Reminders in Excel

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Manage your paid time off all in one place with Vacation Tracker.

Last updated on June 12, 2025

Frequently asked questions

Not natively. Excel isn't built to send notifications on its own. You can create conditional formatting to highlight dates or use workarounds like SharePoint alerts or file history, but actual reminders require manual setup or external tools.

Use conditional formatting. You can visually mark dates occurring this week, tomorrow, or within the month using different colors. It doesn’t send reminders, but it improves visibility for planners.

Only with advanced setups using macros (VBA scripting), and even then, the file needs to be open on your desktop. This method is complex and unreliable for non-technical users or teams.

Manual errors, no true automation, and lack of real-time updates. You’ll spend more time managing formulas, formatting, and keeping the file synced across users than actually planning resources.

Yes, Vacation Tracker automates the entire process. You can get reminders via Slack, Teams, or email; set up daily/weekly updates; and customize them by department, location, or label, all in under 5 minutes.

Not at all. Most users configure leave notifications in under 5 minutes. No coding, no spreadsheets, just a clean dashboard and easy toggles.

Yes! Vacation Tracker offers a free 7-day trial so you can test all features, including automated notifications, calendar sync, Slack/Teams integration, and reports.