Top 10 PTO Mobile Apps in 2025

If you’re managing a growing team, especially across different locations or policies, you need a PTO tracking system that works where your people are: on their phones. Spreadsheets, outdated tools, and scattered requests lead to mistakes and delays, making managing time off way harder than it should be. 

Choosing the right PTO tracking app can transform how your team handles time off, bring clarity to scheduling, improve team accountability, and take tedious questions off your plate.  

Below, I’ve curated a list of the top ten PTO tracking apps. Whether you’re managing a single office or overseeing remote teams across multiple time zones, there’s an option here that fits your needs. 

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Why Use a PTO Tracking App?

The value of a PTO tracking app extends well beyond simple record-keeping. When it comes to growing teams, especially in tech-focused environments, the shift to a dedicated PTO app is often triggered by pain points you can’t ignore: scattered requests, inaccurate balances, missed calendar updates, and managers dealing with endless questions about time off. These issues only multiply as your team grows or becomes more distributed. 

With a PTO app, every employee has instant access to their leave balance, upcoming holidays, and the status of their requests, right from their phone or their primary work platform, like Slack or Microsoft Teams. This means fewer interruptions for HR and managers, and it gives employees greater confidence in the accuracy of their data.  

Let’s look at the best options available in 2025.

10 Best PTO Mobile Apps 

1. Vacation Tracker 

Best overall: The top choice for distributed teams that need clear, mobile-first visibility across locations, departments, and policies.

Our top choice delivers exactly what growing teams need from a PTO app: fast, focused access to every part of the leave process, right from your phone. In response to growing demand, Vacation Tracker released a mobile app that gives teams everything they need to manage time off, without needing to open their laptop. The app gives both employees and managers a clear, intuitive view of what’s going on, whether it’s requesting time off, checking who’s out today, or keeping track of balances and policies. 

The app opens to a personalized Dashboard where employees can immediately see their remaining leave balances, upcoming holidays, scheduled leaves, and full leave history. Submitting a new time-off request, or even a TOIL request, takes just a few taps, and you can cancel or edit requests right in the app. For managers, approvals happen in real time, with notifications and context so you know exactly who’s out and when before you take action.

Beyond your own data, the Overview tab lets you see what’s happening across your team. You’ll see a list of who’s out today, who’s scheduled to be off soon, and what upcoming holidays are around the corner. For bigger-picture planning, there’s also the Team Calendar, a clean, scrollable view showing everyone’s time off across days, weeks, or months, all from your phone. 

Plus, the app also gives managers filter controls to quickly sort by location or department, so you’re not scrolling endlessly to find the info you need. Whether you’re viewing today’s absences or checking who’s scheduled off next week, these filters make it easier to manage large or distributed teams right from your phone.

Mobile App Key Features: 

• Submit, edit, and cancel time-off or TOIL requests (full-day, half-day, hourly)   
• Approve or deny requests with visibility into conflicts 
• Dashboard showing balances, history, scheduled leaves, and holidays 
• Use fitlers for faster navigation
• Overview tab for today’s absences, upcoming time off, and holidays 
• Full team calendar view 
• Push notifications for new requests and approvals 
• Built-in support for multiple locations, departments, and leave types 

Available on: iOS and Android

2. Timetastic 

Best for: Small teams that want a lightweight, visual PTO tracker without the complexity of full HR tools.

Timetastic is designed around simplicity, focusing on helping small teams with straightforward leave policies stay on top of who’s off and when.  

For teams who don’t need a lot of customization or automation, Timetastic’s mobile app delivers a solid, dependable way to manage time off. The mobile app loads quickly, is easy to navigate, and clearly communicates the status of your team.  

The core of the Timetastic experience is the wall chart. This gives everyone a clear view of who’s taking time off and when. The mobile version replicates this visual layout effectively, letting users scroll through their team’s availability and upcoming absences.  

Timetastic doesn’t allow for any complex policy configurations or robust reporting, which will be limiting for larger, distributed teams. But is an option for small businesses looking to have a visual overview of who's off on mobile. 

Mobile App Key Features: 

• Visual team calendar (“wall chart”) 
• Submit leave requests with customized types 
• Manager approvals
• Notifications for new requests and changes 

Available on: iOS and Android 

3. BambooHR 

Best for: HR teams already using BambooHR who want mobile access to leave requests and employee info. 

BambooHR is widely known as a comprehensive HR management platform that also manages time off. If your team is already using BambooHR for core HR tasks, the app gives employees and managers a useful way to stay connected when they're not at their desks. 

Since BambooHR is a complete HR solution, the app feels much busier than focused solutions like Vacation Tracker. However, it does provide an overview from the home screen, where employees can submit new requests, see upcoming leave, and find out who’s off today.  

In addition to leave management, the BambooHR app includes personal employee profiles, employee directories, and document access. This can be helpful if you want one app that does more than just PTO, though some users may find the broader scope a bit distracting if they only need time-off features. 

Mobile App Key Features: 

• Submit and manage time-off requests 
• View leave balances and request history 
• Approve or deny PTO from the app 
• Access org charts and employee contact details 
• Notifications for pending and approved requests 

Available on: iOS and Android

4. Clockify 

Best for: Teams prioritizing billable hours and attendance tracking, with occasional PTO needs.

Clockify’s mobile app is primarily a time tracker, but it also offers PTO and leave tracking features. You can switch between clocking hours and requesting time off without leaving the app. 

Employees can access the “Time Off” section to view their leave balance, request paid or unpaid time off, and see a timeline of who’s on leave. But since there’s no shared team calendar, the mobile app is limited in terms of visibility. That means you can’t easily see who else is off, which makes it harder for managers to catch scheduling conflicts or plan around team availability.  

Mobile App Key Features: 

• Track work hours and submit time-off requests in one app   
• View leave balance and request status   
• Manager approval workflows for PTO   
• Auto-logged time-off entries in reports

Available on: iOS and Android 

5. Deel 

Best for: Global teams that want time-off tracking combined with payroll, compliance, and contractor management in one platform.

Deel’s mobile app includes leave tracking as part of its larger global HR offering. If your team is already using Deel to manage international contracts or payroll, the app provides a way for employees to submit time-off requests and for managers to approve them on the go. 

The PTO features are functional but not the main focus. You can check your balance, submit a request, and get notified about approvals. The experience is fine for quick updates, but it’s tied into Deel’s broader platform, which means it may include more than what’s necessary for managing time off. 

One thing to note is that Deel adjusts leave settings based on local laws and public holidays, which helps with compliance. However, that setup only makes sense if you’re already handling other HR functions in Deel. For teams looking specifically for PTO tracking, without the added complexity, this may feel like more than you need. 

Mobile App Key Features: 

• Submit and approve leave requests 
• Balance tracking by country and policy 
• Compliance with local laws and holidays 
• Real-time updates and alerts 
• Secure mobile document storage 

Available on: iOS and Android 

6. Rippling 

Best for: Small businesses already using Rippling that want PTO synced with payroll and benefits.

Rippling’s mobile app offers a quick way to request time off, view your balance, and stay on top of approvals on the go. The app reflects the same simple design as Rippling’s desktop dashboard, making it easy for employees and managers to use.

One useful feature is that PTO requests sync directly with payroll and benefits management, which helps avoid error. That said, the PTO features are a small part of the app, and some users have noted occasional lag when switching between modules. Still, for quick approvals or a fast check on your balance, it can work if you’re already using Rippling for other HR needs.

Mobile App Key Features: 

• View PTO balances and holidays 
• Submit and approve time-off requests 
• Notifications for pending requests 
• PTO tied into payroll and benefits 

Available on: iOS and Android

7. Jibble 

Best for: Small teams needing free time tracking with basic PTO features. 

Jibble is a free, mobile-powered time tracking tool that includes a leave management module. On top of its attendance and clocking tools (with geofencing and facial recognition), the mobile app allows employees to request paid and unpaid leave and managers to approve them.

Employees can view their PTO balance, request or edit leave (if pending), and even attach supporting documents via the mobile interface. The app supports full-day, half-day, or hourly leave policies and handles accruals automatically, balances update based on your configured schedule, such as monthly or yearly accrual cycles. 

The leave functionality isn’t as robust as in dedicated PTO apps. There’s no shared team calendar, and managers can’t filter or compare leave by department or location, making it harder to get a clear view of availability. 

Mobile App Key Features: 

• Free leave and time tracking   
• Submit, edit, and manage leave (full-day, half-day, hourly)   
• Auto accrual based on policies
• Attach files to leave requests   
• Automatic sync to timesheets and attendance data   

Available on: iOS, Android

8. QuickBooks Workforce 

Best for: QuickBooks users who need simple PTO tracking built into their existing payroll system.

QuickBooks Workforce lets employees check their pay, hours, and time-off balances all in one place. It’s not a dedicated PTO app, but the functionality covers the essentials. 

The interface is very simple, ideal for small teams or companies that don’t need advanced leave planning. It’s a good add-on if you’re already using QuickBooks for accounting and payroll. 

Employees can view their available vacation and sick time, request time off, and see what is already approved. Since it’s part of the payroll system, everything is up to date and compliant with your company’s setup. 

It's important to note that the mobile app is focused on individual PTO visibility, so employees can view their balances and request time off, but there’s no feature that lets you see a full team calendar. This makes it difficult for managers to get a quick overview of coverage gaps or overlapping absences. 

Key Features: 

• View available PTO balances 
• Submit requests with basic notes 
• Approve or deny requests via app 
• Syncs with QuickBooks Payroll 

Available on: iOS, Android

9. Buddy Punch 

Best for: Managers who need PTO approvals to automatically sync with timesheets and payroll.

Buddy Punch started as a clock-in/out system but now offers full PTO support in its mobile app. Employees can easily request time off from the app, whether that’s vacation, sick leave, or personal time. Approvals are fast; managers can approve or deny requests directly on mobile, and the system automatically logs approved time off into timesheets.

However, the mobile app doesn’t provide a full team calendar or allow managers to view overlapping leave across all team members. For Buddy Punch, planning is best done from the web.

Mobile App Key Features: 

• Request and approve PTO  
• Automatic PTO accruals and balance updates   
• Approved time off auto-logs into timesheets   
• Enforces balance limits and carryover rules   

Available on: iOS and Android  

10. Zoho People 

Best for: Teams using Zoho’s HR suite who want to manage time off, attendance, and approvals from one app.

Zoho People’s mobile app covers a broad range of HR functions, including leave management, time tracking, approvals, and employee directories. Users can request time off, view their leave balances, upload documents when needed, and track approval statuses, all from their phones. The mobile interface also includes access to attendance logs and check-in/check-out functionality, which is useful for teams that track hours alongside PTO. 

That said, the app’s all-in-one design can feel busy. Navigating between leave, attendance, and performance tools may require a bit of a learning curve, especially for users who only need to manage PTO. The calendar view is present, but not as intuitive as it could be, and filtering by team or department isn’t always quick to access. 

Mobile App Key Features: 

• Submit full-day, half-day, or hourly time-off requests 
• Attach documents to requests 
• View time-off balances and approval history 
• Mobile check-in/out for attendance tracking 
• Access employee directories and basic HR forms

Available on: iOS and Android 

Wrapping Up

Managing time off shouldn’t be complicated, or tied to a desktop. The best PTO mobile apps make it easy for teams to request, approve, and track leave no matter where they’re working from.

Vacation Tracker stands out for its clear visibility, mobile-first design, and ability to support distributed teams with flexible policies, filters, and a full team calendar, all from your phone. If your team is growing, hybrid, or spread across locations, it’s built for exactly the challenges you’re facing.

Because when you can see who’s off, what’s coming up, and where gaps might be, all in one place, you spend less time managing time off, and more time moving work forward.

Why not try it out?

Take the guesswork
out of time off tracking.

Know exactly who's off and when—no spreadsheets, no surprises.

Sign up for free

No credit card required.