Google Sheets
Free PTO Tracker Google Sheets Template for 2025
Easily track paid time off with our free PTO tracker template designed for Google Sheets in 2025. Manage vacation days, sick leave, and public holidays for your entire team without complicated formulas or software.
Get the Free Template
What’s included in the PTO tracker template
This free Google Sheets PTO tracker for 2025 is built for HR managers, team leads, and small business owners who need a simple and accurate way to monitor employee time off all year round.
Simplify PTO tracking and improve accuracy
Keep all your PTO data organized in one sheet. Our template helps you log vacation, sick days, and public holidays, cutting down errors and saving time on manual tracking.
Stay organized with real-time team availability
Quickly see who is on leave and when. This makes scheduling easier for managers and helps avoid conflicts that could disrupt projects.
Easy PTO management for small businesses
Running a small business? This Google Sheets template offers a straightforward way to track employee PTO and stay on top of your team’s time off without extra hassle.
How to use the free PTO tracker
Google Sheets template for 2025
Start by downloading the template. Enter your employees’ names and PTO balances, then update the tracker manually each time someone takes time off.
It’s a flexible and simple solution for your 2025 PTO tracking needs.
Vacation Tracker is your all-in-one PTO tracking platform
Leave Approval
Never miss a leave request
Vacation Tracker sends every request to the right person for faster approvals and fewer mistakes.
Leave Policies
Leave policies perfect for your team
Easily set up accruals, TOIL, carryovers, and seniority rules without complicated workarounds.
Team Management
Empower your team to manage their own PTO
Employees can request time off, check balances, and track leave on their own—no need to go through HR.
Scheduling
Always know who’s
available
See who’s off and when to avoid overlaps
and ensure you have enough coverage.
Locations
Work as one, across
every location
Automatically apply the right policies and holidays
for each location to keep everyone compliant.
Insights & Alerts
Make smarter
decisions, faster
Get real-time updates, automatic alerts, and clear reports to spot trends and plan confidently.
All of this, directly in your
favorite tools
Our integrations make requesting and
managing leave easier than ever before.
Frequently asked questions
This template lets you manually input employee names, PTO balances, and update leave taken throughout 2025 in an easy-to-use Google Sheets format.
Yes, you can tailor the template to your company’s PTO policies and add custom leave types if needed.
Yes, it helps managers see who is on leave, making scheduling and resource planning easier.
No, you only need a free Google account to access and edit the Google Sheets template.
Yes, since it’s cloud-based, your team can access and update leave data from anywhere.
Yes, Vacation Tracker is the leading absence and leave management tool that helps you automate all aspects of leave tracking.