SOURCE:    Vacation Tracker
TITLE:     How Do I Edit a Location?
URL:       https://vacationtracker.io/knowledge-base/how-do-i-edit-a-location/
LANG:      en
PUBLISHED: 2021-01-06
UPDATED:   2026-10-07
READING:   4 min
SUMMARY:   It's time for some changes again, but don't worry Admins, making changes to your Locations is easy!

How Do I Edit a Location?

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Last updated on October 7, 2026

How Do I Edit a Location?

You edit a Location's settings directly on its General tab, one setting at a time. The same page lets you make the Location the default, manage its users, or delete it. Changes affect every user in the Location, so check what you're updating before you save.

How to Edit a Location

  1. Sign in at app.vacationtracker.io.
  2. In the left-hand menu, expand Leave Setup and click Locations.
  3. Click the card of the Location you want to edit. It opens on the General tab.
  4. Hover over the setting you want to change and click the pencil icon next to it.
  5. Make your change and click Save. Click Cancel to discard it.
General tab of a Location with one setting open for editing, showing its Save and Cancel buttons

What You Can Change

The General tab lists each setting with its current value. Each one is edited and saved on its own.

Name

Rename the Location (for example, "USA" to "United States - East Coast"). Existing users stay assigned.

Country and region

Change the Country, or the State, Province, or Nation for countries that have regional holidays. When you pick a different one, an Import public holidays checkbox appears showing how many holidays that country or region has. Tick it to replace all of the Location's holidays, including ones added by hand, with the new set. Leave it unticked to change only the setting and keep the current holidays. Changing the Country or region doesn't rename the Location or change its time zone.

Week Starts On

Choose Monday or Sunday as the day Calendar weeks start on.

Work week

Select which days count as working days. If some users in the Location have a custom work week on their profile, you also choose who the change applies to. See the Apply To option below.

Length of Workday Complete plan only

Change the standard workday hours (8 by default). This is what one full day of leave is worth when leave is counted in hours. Editing this setting is only available on the Complete plan. Like Work week, it shows the Apply To option when some users have a custom work week.

Time zone

Pick a different time zone for the Location. Leave calculations, calendar displays, and activity logs will shift to the new zone.

Leave quota reset based on

Choose whether the leave year resets for everyone together (Accounting Year) or on each user's anniversary (User Employment Date). With Accounting Year, also set the month and day the year starts on. When you switch the reset basis, a warning explains that the change might affect users' leave quotas and calculations, and that a brought forward expiry date set on any leave policy in this Location will be disabled.

Users and the Default Location

Users

Open the Users tab and click Add Users to add people to this Location. Users can only belong to one Location at a time, so adding someone moves them from the Location they're in now. To move a user out, click the three dots at the end of their row and choose Move to another location.

Make Default

Click Make default at the top right of the Location and confirm in the prompt. Only one Location can be the default at a time, so the previous default stops being the default. The default Location shows a Default badge next to its name.

About the Apply To Option

Admins can give individual users a custom work week on their User Profile. When anyone in the Location has one, the General tab shows how many under Work week (for example, "1 person has a custom work week"), and the Work week and Length of workday editors show an Apply to choice:

  • People without a custom work week (default): the change skips anyone with a custom work week. They keep their own days and length of workday.
  • Everyone: the change applies to every user in the Location. Anyone with a custom work week loses it, and their days and length of workday switch to the Location's.

If nobody in the Location has a custom work week, the editor shows "Nobody here has a custom work week, so this applies to everyone." instead.

Be careful
Once you save with Everyone selected, the custom work weeks on individual profiles are removed. Only choose it if you want everyone in the Location on the same schedule.

How to Delete a Location

  1. Open the Location from the Locations page.
  2. At the top right, click Delete Location. A confirmation prompt opens.
  3. Click Delete Location in the prompt to confirm. The Location is removed.
Can't delete the default Location
If the Location you want to delete is set as Default, the Delete Location button is disabled. Make another Location the default first, then come back and delete this one. Vacation Tracker always needs one default Location for new team members.

Common Questions

Switching from Accounting Year to User Employment Date (or the reverse) recalculates each user's reset date based on the new rule. Existing balances stay, but when they next reset changes. Be deliberate about this. It's a policy-level shift that affects everyone in the Location.

Because users can only belong to one Location, reassign them to another Location before deleting. Otherwise you'll lose context for their leave policies, holidays, and balances. Move users off the Location first, then delete it.

No. Deletion is permanent. If you've hit delete by accident and need to restore data, reach out to Support as soon as possible.

What's Next?

How Do I Create a Location? How Do I Set Holidays? How Can I Change a User's Location?
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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