Most free leave tracking tool plans are too limited to use. After testing dozens of tools, I found 8 that offer real value - and 3 of them let you add unlimited people at zero cost. Here's what actually works:
Updated for 2027: every free plan and price below was re-checked on the vendor's own site in November 2026.
Free Leave Tracking Tools Compared (2027)
Checked on each vendor's site in November 2026.
| Tool | Free for | What the free plan leaves out | Microsoft Teams / Slack | Paid plans (monthly) |
|---|---|---|---|---|
| OfficeTimer | Unlimited users | Only one leave type and one policy; no accruals or rollover | Not listed | Leave Premium $0.49 per user per month billed annually; monthly billing costs 20% more (no monthly figure published) |
| Jibble | Unlimited users | Built for time tracking; leave is one feature | Both | Paid plans not published on its site |
| Spock | Unlimited users | No approvals, allowances or accruals; 3 leave types, 1 location | Slack only | Professional $19.90/month for the first 20 people, then $1 per extra person |
| LeaveBoard | Up to 9 people | Advanced leave policies, priority support | Slack | PRO $1.35 per employee per month |
| Connecteam | Up to 10 people | Payroll integration; built for deskless teams | Not listed | HR & Skills Hub: Basic $35, Advanced $59, Expert $119 per month for the first 30 users |
| AttendanceBot | Up to 5 people | Every user pays once you pass 5 | Both | Standard $6, Pro $9, Premium $15 per user per month |
| Simple Leave | Up to 5 people | Nothing: the plans differ only by team size | Not yet (listed as coming soon) | Business £0.60 per active employee per month, including VAT |
| Day Off | Up to 10 people | Integrations, accruals, rollover, multiple locations | Paid plan only | Pro $2 ($20 minimum), Pro + Time Tracker $3 ($30 minimum) per user per month |
The 3 Tools That Support Unlimited Users for Free
These three tools break the mold by offering free plans with no user caps. That's rare.
OfficeTimer: Best for Agencies That Need Timesheets and Leave Tracking (Unlimited People)
OfficeTimer is also free forever for unlimited team sizes, but it works in modules.
What you get for free:
- Unlimited people
- Unlimited holiday calendars
- One leave type
- Unlimited reports
- Support by email and chat
You can also use their free attendance module for clock-ins and clock-outs, and their timesheet module for project time tracking.
What costs money:
- Unlimited leave types
- Unlimited policies
- Accrual settings
- Rollover settings
- Approval levels
- Custom year cycles
- Branded reports
The paid leave plan (Leave Premium) costs $0.49 per person per month on annual billing; monthly billing costs 20% more.
The reality: This works only if you need one leave type and don't need approvals or approval processes. OfficeTimer is really built for agencies who bill clients for time. There's no Microsoft Teams or Slack integration. The interface is focused on timesheets and projects, not just leave tracking.
Best for: Agencies or project teams who need time tracking, timesheets, and basic leave tracking for unlimited team sizes.
Jibble: Best for GPS Tracking and Face Recognition (Unlimited People)
Jibble is also free forever for unlimited team sizes.
What's included in their free plan:
- Automatic timesheets
- Custom break rules
- Overtime rules
- GPS time tracking
- Face recognition for clocking in
- NFC and RFID tracking
- Unlimited activities and projects
- Screenshot capturing
- Basic tracking rules
- Notifications
- Reports you can export
- Automatic clock-in when you enter a location
- One work schedule
- Apps for web, mobile, and desktop
- Offline mode
- Holiday calendar and basic leave tracking
- Support
It connects to Microsoft Teams, Slack, Xero, QuickBooks, Deel, Zapier, and more. You can use these integrations on the free plan.
What costs money:
- More than one work schedule
- More than two automatic clock-in locations
- Shift scheduling
- Custom permissions
- Live location tracking
Jibble no longer publishes paid plan prices on its site (checked November 2026); leave types, accruals and up to 3 approval levels are listed as free.
This is a time tracking and attendance tool first. Leave tracking is just one feature. If you need GPS tracking and face recognition for field workers or remote teams, this is solid. But if you only need leave tracking, the app will feel too complicated.
Best for: Remote teams or field workers who need GPS tracking and face recognition along with basic leave tracking.
Spock: Best for Slack Teams That Just Need to See Who's Out (Unlimited People)
Spock is free for any team size, with no time limit. It runs inside Slack, so people can log leave where they already work.
What you get for free:
- Unlimited people and leave requests
- Up to 3 leave types
- One location
- Custom working days and half days
- CSV reports
- Calendar feeds for Google Calendar, Outlook and Apple Calendar
What costs money: Professional costs $19.90 per month for the first 20 people, then $1.00 per extra person. Approvals, allowances, accruals and carryover require the paid plan. So do teams and departments, Slack status updates, channel notifications, and API/webhooks. There's a 14-day trial, no credit card.
The truth: The free plan logs who's out, but nobody approves anything and there are no balances. That works if you only need a record of absences. If a manager needs to approve each request or check an allowance, you need Professional.
Best for: Slack teams of any size that need to see who's out at one location.
The 5 Tools With Free Plans for Small Teams
These tools cap their free plans at 5 to 10 users, but some offer more features than the unlimited options.
LeaveBoard: Best for Small Teams Under 10 Who Want Full HR Features
LeaveBoard is free for up to nine people with all features included.
What you get with the free plan (everything):
- HR dashboard
- Time off tracking
- Employee directory
- HR reports
- Absence calendar
- Leave policies
- Online request forms for vacation, sick leave, and work from home
- Warnings when people overlap
- Simple approvals
- Email notifications
- Automatic leave calculator
- Employee self-service portal
- Work anniversaries and birthdays
- People analytics
- Absence history
- Leave reports
- Attendance tracking
- Works in 70+ countries in multiple languages
- Multiple leave types
- Employee adjustments
- Public holidays for 50+ countries
- Automatic annual accruals
- Custom workflows
Free integrations:
- Google Calendar
- Office 365 sync
- Slack
- Outlook
- iCal
What costs money: Only priority support and advanced leave policies cost extra. That's basically it (unless you need more than nine people on your team).
This is one of the best deals on this list. If you have nine or fewer people, LeaveBoard gives you a complete HR leave system for free.
Best for: Teams of nine or fewer who want full HR features without paying.
Connecteam: Best for Field Workers and Mobile-First Teams (Free for 10)
Connecteam is free for up to 10 people with all features included.
What you get:
- Time clock with GPS tracking, geo-fencing, and overtime tracking
- Task management with assignments and due dates
- Scheduling with calendar views
- Digital checklists and forms with reports, images, signatures, and GPS stamps
- Chat tools including instant messaging, news feed, file sharing, and mobile onboarding
- HR tools with employee database, documents, and time off tracking
All connections work on the free plan. There are no feature limits, just a 10-person cap.
What costs money: After 10 people, the HR & Skills Hub (where time off lives) costs $35 per month on Basic, $59 on Advanced or $119 on Expert, each covering the first 30 users.
The truth: This app is built for mobile and made for people who don't sit at desks: field teams, retail workers, construction crews. If your team works in an office and already uses Microsoft Teams or Slack, Connecteam will feel disconnected. But for field workers who need GPS, checklists, and leave tracking in one mobile app, this is a solid solution.
Best for: Teams of 10 or fewer who work in the field, retail, construction, or delivery and need task management and time tracking with leave tracking built in.
AttendanceBot: Best for Time Tracking Plus Leave Tracking in Microsoft Teams or Slack (Free for 5)
AttendanceBot is free for up to five people. It gives you all standard plan features for free if you have fewer than five people.
What you get:
- Time tracking with editing
- Custom leave types
- Leave approvals
- Hybrid work status and planning
- Reports you can export to CSV or Excel
- Calendar integrations
- Reminders and announcements
- Custom work weeks
- Holidays and blackout dates
- Basic permissions
- Employee data and documents
- Works inside Microsoft Teams and Slack
What costs money:
- Leave accruals and multiple approval levels
- TOIL
- Probation periods
- Timesheet approvals
- Project and task tracking
- Shift scheduling
- Advanced reports
- API access
- Connections to Gusto, BambooHR, and Jira
On monthly billing, Standard costs $6, Pro $9 and Premium $15 per person per month. Leave accruals and balances start on Pro.
The truth: This free version has lots of features for five people. If your team lives in Microsoft Teams or Slack and needs both time tracking and leave tracking, this is solid. But if you only want leave tracking and not time tracking, a leave-only tool might work better for you.
Best for: Teams of five or fewer who use Microsoft Teams or Slack and want time tracking plus leave tracking in one tool.
Day Off: Best for Simple Policies With No App Integrations (Free for 10)
Day Off is free for up to 10 people.
What's included:
- Custom leave types
- Calendar view
- Reports for managers
- One-step approval with one approver
- One policy, one team, one location
- Leave request management
- Notifications
- Mobile apps
What's not included: There are no connections to other apps on the free plan. If you want Microsoft Teams, Slack, Google Calendar, or Outlook, you need their Pro plan. This costs $2 per person per month with a $20 minimum (Pro + Time Tracker: $3, with a $30 minimum).
They've also locked away multiple approvers, sub-teams, hourly tracking, multiple locations, multiple policies, accruals, rollovers, and blackout dates.
The truth: This is a very basic tool. If you need connections to Microsoft Teams, Slack, or your calendar, this won't work for free.
Best for: Teams of 10 or fewer who don't need app connections and are okay with one simple leave policy. Comparing it with Vacation Tracker? See Day Off app vs Vacation Tracker.
Simple Leave: Best for UK Teams of Five or Fewer Who Want Every Feature (Free for 5)
Simple Leave makes its Starter plan free forever for up to five active employees. Every feature is included, so you don't have to pay extra to track balances or approve a request.
What you get for free:
- Leave requests and approvals
- Custom leave policies and leave types
- Leave balances and accruals
- Shared leave calendar
- Reporting
- Email notifications
- Working patterns
What costs money: Business costs £0.60 per active employee per month, including VAT, for teams larger than five. The plans differ by team size, and Business adds help importing your existing data. You can start a 30-day trial with a work email, no credit card.
The truth: Nothing is chat-based yet. Integrations with iCal, Microsoft Teams and Slack are listed as coming soon, so don't choose it expecting to approve leave in chat today. It's built for UK small businesses that are happy to handle requests through email and a shared calendar.
Best for: UK teams of five or fewer that want approvals and accruals without a feature-limited free plan.
Ready for More Than the Basics? Meet Vacation Tracker
Free plans cover the basics. When your team needs more, like leave policies for every location, accruals that run on their own, requests and approvals right inside Microsoft Teams and Slack, and a support team that's there when you need it, that's where Vacation Tracker comes in.
The big difference: Vacation Tracker works inside Microsoft Teams and Slack. Your team can request time off and approve requests right where they already work. No need to open another app.
Each location gets its own leave policies, public holidays and work week. Both plans include unlimited leave types and rollover; Complete adds accruals. Google Workspace teams use the dashboard and email with Google sign-in.
Integrations included:
- Google Workspace
- Personal calendar integrations (Google and Outlook)
- iCal for shared calendars
If you want shared calendars for Google or Outlook, that requires the paid Complete plan.
And you're never on your own: every plan comes with stellar customer support, from a team that helps you set up your policies and answers your questions.
- Core: $2 per user per month
- Complete: $4 per user per month
Both plans have a minimum of 25 users per month. 14-day free trial, no credit card.
Best for: Teams that want advanced leave management that runs inside Microsoft Teams and Slack, with support they can count on.
Try Vacation Tracker free for 14 days
How to Choose the Right Free Leave Tracking Tool
Let's make this simple. Here's how to pick your best free leave tracking tool:
If you only need to see who's out in Slack, for any team size: go with Spock.
If you're a UK team of five or fewer: go with Simple Leave.
If you have nine or fewer people and want all the features: Go with LeaveBoard. You get everything unlocked for nine people plus calendar sync.
If you have 10 or fewer field workers or mobile teams: Go with Connecteam. It's mobile-first with GPS and task management.
If you're an agency that bills time and has unlimited people: Go with OfficeTimer or Jibble. They include timesheets and project tracking.
If you need GPS and face recognition with leave tracking: Go with Jibble. It has unlimited people and biometric clocking.
If you need advanced leave policies, approvals in Microsoft Teams or Slack and excellent support: Go with Vacation Tracker. 14-day free trial, no credit card.
If you run a UK team and want to compare paid options too: see our guide to the best leave management systems for UK companies, with prices, UK bank holidays and Microsoft Teams and Slack support side by side.
Need paid options too? See our 10 best employee vacation trackers (free and paid).
Bottom Line: Which Free Tool Actually Works?
If you want free for any team size, OfficeTimer, Jibble and Spock have no user cap, each with its own limits. If you have under 10 people and want every feature, LeaveBoard is excellent. And when you need more than the basics, with leave policies for every location, approvals right in Microsoft Teams and Slack and a support team that has your back, that's what Vacation Tracker is built for.
Again, I'm biased because I work at Vacation Tracker, so I've kept us out of the free list: we don't have a free plan anymore.
That's it. Eight free leave tracking tools, honestly compared. Which one are you going to test out? Let me know in the comments.
