Guide: Departments and Sub-Departments

Each company is different when it comes to organizing their team. This is why you’re free to create different departments to divide your Users. We also have Sub-Departments that was created to help both small and large organizations to organize multiple departments that share common characteristics. This guide is to help you understand how both Departments and Sub-Departments work together.

What are Departments?

Departments are main divisions within a company that typically group individuals who have similar responsibilities, managers or work towards common goals. Common departments in a company might include Sales, Human Resources, Operations, etc. Each department has its own set of tasks, goals and managers.

What are Sub-Departments?

Sub-departments are subdivisions within departments. They are mostly used to further organize and categorize teams or functions that share common characteristics or specialized focuses within a larger department. For example, within the Sales department, there might be sub-departments like Online Sales, Retail Sales, Corporate Sales, etc. Each focus on a different type of customer or channel, but they all have the same end goal.

How Do Departments and Sub-Departments connect?

Think of Departments and Sub-Departments as a family and each family has a family tree. As mentioned before, Departments group Users who have similar tasks, end goals and even Managers. Sub-departments are useful to divide an existing department into a smaller group. Together, they help Admins organize their team accordingly.

The main Use of Departments and Sub-Departments in Vacation Tracker

At Vacation Tracker, Admins can group individuals in Departments and manage who responds to the department’s leave requests. Admins can create departments and assign managers, team leads, etc as Approvers.

If an Admin chooses to create a Sub-Department, they have the freedom to assign the same Approver in the sub-division or assign another Approver. If approval is required, the assigned Approver(s) will receive their department’s leave requests. If approval is not required, Approvers will still get a notification letting them know a User has scheduled a leave. It is mandatory to choose an Approver for both Departments and Sub-Departments.

For instructions on how to create a Department or Sub-Department, please see: How Do I Create a Department within Vacation Tracker?

To see how many departments you’re entitled to, please see:
Guide : What Are The Differences Between Our Core & Complete Plans?

|| A User can only be part of one department at a time, this includes sub-departments; But an Approver can be an Approver for multiple departments and sub-departments.

| Take a look at these other helpful articles:| How Do I Set an Approver within Vacation Tracker?| How Do I Edit Department Information?