Account Settings
Manage your organization’s general account settings, including time zones, workweeks, and more.
Adding a New Calendar (Using iCal Connection)
Adding a New Calendar (Using iCal Connection) Vacation Tracker can generate a feed URL for your team's leaves, then any calendar app that speaks iCal — Google...
Can a Vacation Tracker Admin or Approver Turn On/Off the OOO Feature for Users?
Can a Vacation Tracker Admin or Approver Turn On/Off the OOO Feature for Users? Short answer: no. The Out-of-Office (OOO) reply feature is tied to a User's own...
Can I Change the Calendar Starting Day?
Can I Change the Calendar Starting Day? Yes — there's a one-click toggle on the Calendar page that flips the week between starting on Monday and starting on...
Can I Choose Which Leave Types Have the Out-of-Office Message?
Can I Choose Which Leave Types Have the Out-of-Office Message? Yes. The Automatic Out-of-Office (OOO) Reply runs on a per-Leave-Type allow list that each User...
Can I Edit Users' Names Within Vacation Tracker?
Can I Edit Users' Names Within Vacation Tracker? Yes — Admins can override a User's name from the dashboard. The edit lives in Vacation Tracker only; it...
Can I Turn Off Leave Reminders?
Can I Turn Off Leave Reminders? Short answer: no. Vacation Tracker's reminders for unanswered leave requests are part of the core approval flow and can't be...
Can I Update User Information from my Directory Into Vacation Tracker?
Can I Update User Information from my Directory Into Vacation Tracker? Yes — Admins can pull the latest names and profile images from your team's Slack,...
Can Leave Types Automatically Update My Users' Slack Statuses?
Can Leave Types Automatically Update My Users' Slack Statuses? Yes. Map a Leave Type to a Slack status (emoji + text), and every approved leave on that type...
Connecting to a Shared / Existing Calendar
Connecting to a Shared / Existing Calendar Push your team's approved leaves into a Google Calendar or Outlook calendar that already exists. Once connected,...
Does Vacation Tracker offer SSO (Single Sign-On)?
Does Vacation Tracker offer SSO (Single Sign-On)? Yes — and for most teams, it's already on. If your account uses the Slack, Microsoft Teams, or Google...
Employee Onboarding: What Roles Can I Assign in Vacation Tracker?
Employee Onboarding: What Roles Can I Assign in Vacation Tracker? Vacation Tracker has three roles, each with a clear scope: Admin manages the workspace,...
Google Workspace: Editing Permissions
Thank you for your interest in Vacation Tracker, we hope to make your leave tracking more efficient and simpler. :) If you received a warning during your signup...
How Can I Create and Configure Leave Types?
How Can I Create and Configure Leave Types? A Leave Type is a category of time off — Vacation, Sick Day, Working from Home, Bereavement, Maternity, and so on....
How Can I Set Leave Quotas in Hours Instead of Days?
How Can I Set Leave Quotas in Hours Instead of Days? If your team's leave policies are written in hours rather than days — common for shift work, part-time...
How Can I View Company Logs?
How Can I View Company Logs? Need a record of who changed what and when? Company Logs (called Company Audit Logs in the Reports section) is the audit trail for...
How Do I Add (Import) Users?
How Do I Add (Import) Users? When you don't want auto-import enabled — or when only a handful of new hires need to come into Vacation Tracker — manual import...
How Do I Bulk Import Users? (Email Only Integration)
How Do I Bulk Import Users? (Email Only Integration) If you're on the Email Only integration and need to add a lot of Users at once, the dashboard's...
How Do I Change the Company Name on the Online Dashboard?
How Do I Change the Company Name on the Online Dashboard? Companies rebrand, get acquired, change their legal name, or simply outgrow whatever placeholder went...
How Do I Deactivate a User?
How Do I Deactivate a User? Some employees need to step away for a while — extended leave, a sabbatical, a long contract gap — and you don't want them counted...
How Do I Disable or Delete Notifications?
How Do I Disable or Delete Notifications? Two flavors of "off" for Team Notifications: disable pauses a notification without losing the configuration (handy...
How Do I Enable or Disable the Automatic User Import?
How Do I Enable or Disable the Automatic User Import? If your team uses Slack, Microsoft Teams, or Google Workspace, Vacation Tracker can pull new hires in...
How Do I Migrate My Account? (Move to a Different Integration)
Vacation Tracker makes it easy to switch between different integrations, whether you’re using Microsoft Teams, Slack, Google Workspace, or the Email only...
How Do I Set an Administrator within Vacation Tracker?
How Do I Set an Administrator within Vacation Tracker? An Administrator has full access to your workspace's settings — Locations, leave policies, billing,...
How Do I Set Global Notifications?
Our goal at Vacation Tracker is to make our system as customizable as possible (and to satisfy all of you feature requesters). This is why we offer both global...
How Do I Set My Company's Start Year in Vacation Tracker?
How Do I Set My Company's Start Year in Vacation Tracker? By default, Vacation Tracker calculates leave from the year you signed up — but if you're migrating...
How Do I Set Notifications Within Vacation Tracker?
How Do I Set Notifications Within Vacation Tracker? Notifications keep your team in the loop on who's away — without anyone needing to check a calendar or ask....
How Do I Sort the Order of Leave Types?
How Do I Sort the Order of Leave Types? The order of leave types in Vacation Tracker isn't fixed — it's whatever you set it to. Drag the most-used types to the...
How to Add Users With the Email Integration?
How to Add Users With the Email Integration? If your account is on the Email Only integration, you can add Users from the dashboard with any email address — no...
What Happens If a Leave Isn't Responded to Right Away?
What Happens If a Leave Isn't Responded to Right Away? A pending request doesn't sit there forever. Vacation Tracker pings the Approver with reminders, gives...
What Information Can I See on My Calendar View?
What Information Can I See on My Calendar View? The Calendar is the dashboard's at-a-glance view of who's off and when — across every Location and Department,...
What Is the Schedule and Flow of Leave Reminders?
What Is the Schedule and Flow of Leave Reminders? If you're seeing reminders land in Slack, Teams, or your inbox at predictable intervals, that's not random —...
What's the Difference Between Inactive and Deleted Users?
What's the Difference Between Inactive and Deleted Users? When someone leaves the team — or just stops needing Vacation Tracker access — what happens to their...
Why Am I Receiving Reminders?
Why Am I Receiving Reminders? A pinging notification at 9 AM about a leave request from last week isn't Vacation Tracker being chatty — it's Vacation Tracker...