Using Vacation Tracker
Learn how to use Vacation Tracker’s core features for requesting, approving, and tracking time off.
Can Approvers View Their Users' Leave Quotas?
Can Approvers View Their Users' Leave Quotas? Yes. Approvers can open the profile page for any User in a Department they approve for, with view-only access to...
Can I Filter My Dashboard View Based On Locations, Departments, or Labels?
Can I Filter My Dashboard View Based On Locations, Departments, or Labels? Yes — the Dashboard's leave panels can be filtered by Department, Location, or Label...
How Can I Categorize Users (Adding Labels)?
How Can I Categorize Users (Adding Labels)? Labels are a flexible way to group Users beyond Departments and Locations — Full-Time, Contractor, Manager, Project...
How Can I Use Wallchart to View Upcoming Leaves?
How Can I Use Wallchart to View Upcoming Leaves? Wallchart is a horizontal grid showing every active User in your visible scope down the left and a strip of...
How Can I View User Profile Logs?
How Can I View User Profile Logs? Each User's profile has a Logs tab that records every change affecting them — quota adjustments, rollover days, accruals,...
How Do I Access the Dashboard?
How Do I Access the Dashboard? The dashboard is the web app where you request leave, view your balance, and (if you're an Admin or Approver) manage settings...
How Do I Add a Leave for a User?
How Do I Add a Leave for a User? Admins and Approvers can submit a leave on behalf of a User — useful when someone forgot to file a sick day, you're...
How do I Add my Upcoming Leave to my Personal Calendar?
How do I Add my Upcoming Leave to my Personal Calendar? Once a leave is approved, Vacation Tracker offers a one-click Add to Calendar button that pushes it...
How Do I Add TOIL for a User?
How Do I Add TOIL for a User? Time Off In Lieu can be added two ways: a User can request it themselves, or an Admin or Approver can add it on their behalf....
How Do I Cancel My Upcoming Leave Request?
How Do I Cancel My Upcoming Leave Request? Plans changed? You can cancel a leave you've submitted from any of three places — the Dashboard, Slack, or Microsoft...
How do I Check Leave History and Upcoming Leaves for Individual Users?
How do I Check Leave History and Upcoming Leaves for Individual Users? The User profile's Leaves tab is the canonical place. It splits into two sections —...
How Do I Check My Remaining Leave Balance?
How Do I Check My Remaining Leave Balance? Three places — pick the one that's most convenient for you. Each one shows the same numbers; the only difference is...
How Do I Edit a User's Leave Request?
How Do I Edit a User's Leave Request? Admins and Approvers can edit a User's leave — change dates, hours, or reason — from the User's profile or from the...
How Do I Edit My Pending or Upcoming Leave?
How Do I Edit My Pending or Upcoming Leave? If your leave hasn't started yet — whether pending approval or already approved — you can change the dates, hours,...
How Do I Request a Half-Day Leave?
How Do I Request a Half-Day Leave? If your Admin has enabled half-day intervals on a Leave Policy, the standard request form lets you book a half-day instead...
How Do I Request a Leave?
How Do I Request a Leave? Three channels, one form: dashboard, Slack, or Microsoft Teams. Pick the one that matches your integration. Whichever you use, the...
How Do I Request an Hourly Leave?
How Do I Request an Hourly Leave? If your Admin has enabled the hourly option on a Leave Policy, you can request leave in 1-hour, 30-minute, or 15-minute...
How Do I Request TOIL (Time Off in Lieu) / Comp Time?
How Do I Request TOIL (Time Off in Lieu) / Comp Time? Worked overtime and want it converted into time off later? That's TOIL. As long as your Admin has it...
How Do I Respond to a Leave Request?
How Do I Respond to a Leave Request? As an Approver (or Admin), where you respond to a leave request depends on which integration your workspace uses. Slack...
How Do I See My Colleagues' Scheduled Leaves?
How Do I See My Colleagues' Scheduled Leaves? A few places, depending on how dense a view you want. The Dashboard shows today's and upcoming leaves at a...
How Do I Submit a Feature Request or Report a Bug?
How Do I Submit a Feature Request or Report a Bug? Two ways: email or live chat. The team reads everything — bug reports, feature requests, edge cases, even...