Last updated on January 20, 2026
What Information Can I See on My Calendar View?
The Calendar is the dashboard's at-a-glance view of who's off and when — across every Location and Department, color-coded by leave type, with holidays automatically pulled in. Once a leave is approved, it lands here without anyone having to do anything else.
Open the Calendar
- Sign in at app.vacationtracker.io.
- Click Calendar in the left-hand menu. The page loads to the current month and highlights today's date in light purple.
What Each Visual Means
Color-coded leave types
Each leave type has its own color so you can scan the calendar and see what kind of leave is happening at a glance. Vacation, Paid Time Off, Sick Day, Maternity Leave, etc. each render in their assigned color. The legend chips at the top of the page show the active types.
Holidays — purple by default
Holidays imported or added to a Location's holiday list show up on the Calendar in purple. They're labelled with the holiday name and the Location(s) it applies to, e.g. Good Friday (Canada, India). Multiple Locations sharing a holiday show up as a single entry.
Striped blocks for half-days
Half-day leaves and half-day holidays render as striped blocks instead of solid blocks. The page note above the calendar reads, verbatim: "Leaves and Holidays shorter than a full day are represented by striped blocks."
Today's date
Today's column is highlighted in light purple in Month view so it's easy to see where you are. Use the today button in the navigation row to jump back if you've scrolled away.
Switch Views and Week Starts
Top-right of the Calendar holds the view controls.
Month view (default)
Standard month grid with seven columns and approved leaves laid out as colored blocks across the days they cover. Use the back/forward arrows to move month-by-month.
List view
Same data, presented chronologically as a vertical list grouped by date. Each entry shows the leave type prefix in brackets (e.g. [Holidays] Good Friday (Canada, India)), an "All Day" or time indicator, and a colored dot for the leave type. Useful when you want a copy-pasteable run-down rather than a visual grid.
Week start: Mon–Fri or Sun–Thu
In Month view, a Mon–Fri / Sun–Thu toggle lets you shift the week start to match how your team actually works. Weekend columns are subtly de-emphasized in the chosen layout so working days stand out.
Filter What You See
The Filter by control at the top right lets you narrow the view to a specific slice of the team. The first dropdown picks the filter type, and the second lets you pick one or more values within that type.
You can stack multiple filters in the same row by adding values to the second dropdown — handy when you want, say, all of Sales plus all of Operations on one view. Use the +/− controls to add or remove filter rows.
Sync to Your External Calendar
The button at the top of the page reads Sync with your calendar (Google, Outlook, etc.). Clicking it opens the integration flow that subscribes your Google Calendar, Outlook, Apple Calendar, or any iCal-compatible client to the Vacation Tracker feed — so approved leaves and holidays show up alongside your meetings.
Common Questions
Only approved leaves appear on the Calendar. Pending requests live in the requester's profile and the Approvers' notification queue. The Calendar reflects what's actually happening, so a request only shows up once it's been approved.
Striped blocks are half-day leaves or half-day holidays. Solid blocks are full days. The visual difference is intentional — at a glance you can tell who's gone all day versus who's around for half of it.
Yes. Leave type colors are configured in the Leave Types settings, not on the Calendar itself. Holidays are purple by default and that color is fixed; the rest of the leave types are customizable. See How Can I Create and Configure Leave Types?
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