Can I Reset the Leave Quota Based on the Employee Start Date?

Yes. Instead of resetting everyone's leave quota on the same Accounting Year date, Vacation Tracker can reset each user's quota on the anniversary of their start date. Set it once at the Location level and every user in that Location resets on their own clock.

When to Use Each Option

How to Switch to Employee Start Date Reset

1. Sign in at app.vacationtracker.io.
2. In the left-hand menu, expand Leave Setup and click Locations.
3. On the Location card, click Edit to open the Location's General tab.
4. Click Edit Location General Settings on the top right.
5. Scroll to the Leave Quota and Fiscal Year section.
6. Open the Leave Quota Reset Based On dropdown and pick User Employment Date.
7. Click Update Location at the bottom to save.

Making Sure Start Dates Are Accurate

User Employment Date reset relies on each user having a correct start date on their profile. Before switching a Location over, spot-check that the users' Employee since dates are right:

1. Under Team & Approval Flows, click Users.
2. Click into a user's profile.
3. In the User Profile section, check the Employee since field.
4. If it's wrong, click Edit on the User Profile section and fix it. See How Do I Edit User's General Information? for the full walkthrough.

What Changes After Switching

• Reset date — each user's quota now resets on their start-date anniversary instead of the Fiscal Year Start.
• Brought Forward / rollover — the rollover still happens, but at the user's reset point instead of company-wide.
• Accruals — accrual periods now align with each user's individual year rather than a shared calendar.
• Reports — year-over-year reports can look patchy because not everyone's year ends on the same date. Plan around this if you run annual reports.

Common Questions