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How Can I Use Wallchart to View Upcoming Leaves?

Last updated on February 13, 2026

How Can I Use Wallchart to View Upcoming Leaves?

Wallchart is a horizontal grid showing every active User in your visible scope down the left and a strip of days across the top. It's the fastest way for an Admin or Approver to spot overlapping absences, plan around dense periods, and see who's covering for whom — all on one screen.

You're planning a product launch for the second half of August. Open Wallchart, set the view to "Next 5 weeks," filter by the Engineering Department, and immediately see that three Users are out the week of the launch. Reschedule before announcing.
Who can use it
Wallchart visibility is controlled by Admins through the Features and Permissions page. There are three settings: Admins only, Admins and Approvers, or Everyone (Admins, Approvers, and Users). So depending on how your Admin has configured it, the Wallchart tab in the left menu may or may not show up for regular Users. If you don't see it but think you should, ask your Admin to check the Features and Permissions page.

How to Open Wallchart

  1. Sign in at app.vacationtracker.io.
  2. In the left-hand menu, click Wallchart.

You land on a grid: every active User in your visible scope is a row, days run across the top, and approved leaves and holidays are colored blocks within each row.

Wallchart page with User rows on the left, day columns across the top, colored leave blocks per User per day, and view-range / filter controls above the grid

Reading the Grid

  • Solid colored blocks — full-day leaves. The color matches the Leave Type (whatever you set on the Leave Type itself).
  • Striped blocks — half-day or hourly leaves. The same color but with a stripe pattern so partial absences are visually distinct.
  • Holiday rows — Location holidays render across all Users in that Location for the matching dates.
  • Legend at the bottom — lists every Leave Type currently visible with its color, so you can decode the grid at a glance.

Click any block for details

Click a block on a User's row to open a side panel on the right with the leave's details — Leave Type, dates, status, Approver, reason. Same for Location holidays. Click the User's name to jump to their profile.

View Ranges

The view-range selector above the grid lets you jump between time windows:

  • Current month — the default, full month grid
  • Previous month — last month's data, useful for retrospectives
  • Next month — what's coming next
  • Next 4 weeks — sliding 4-week window from today
  • Next 5 weeks — sliding 5-week window from today

Filters

Above the grid, three filter dropdowns let you narrow the visible Users:

  • Departments — show only Users in selected Departments
  • Locations — show only Users in selected Locations
  • User Labels Complete — show only Users carrying selected labels (Full-Time, Manager, Contractor, etc.). Labels are a Complete-plan feature.

You can mix and match — e.g. Engineering Department × US Location × Full-Time label — to drill down to a specific slice. Filters apply on top of the view range, so you can answer "who's out next month in Engineering" with two clicks.

Common Questions

Different layouts for different jobs. Calendar is a standard month grid where each cell is a date and Users are tagged inside — closer to how Google Calendar or Outlook lays things out. Wallchart turns it sideways: each User gets their own row, with days as columns, so you can scan across a single person or down a single day. Wallchart is denser and faster for forecasting; Calendar is better for one-off scheduling.

Wallchart shows approved leaves and holidays. Pending requests don't appear in the colored blocks — for those, use the Pending Requests tab on the Dashboard or filter the Leaves tab on the requesting User's profile.

Two layers determine this. First, your role and what your Admin has set on the Features and Permissions page — that decides whether you can open Wallchart at all. Second, if you can open it, the Visibility Manager automation (if your Admin has it configured) controls which Users you see inside. Admins see everyone by default, while Approvers and Users have their visibility scoped down by the Visibility Manager settings.

What's Next?

What Information Can I See on My Calendar View? Can I Filter My Dashboard View Based On Locations Or Departments? How Do I Edit a User's Leave Request?
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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