User Settings

How Do I Set a Custom Workday Schedule?

Last updated on January 26, 2026

How Do I Set a Custom Workday Schedule?

Some or all of your users may have a custom schedule (instead of the usual 8 hours a day; Monday to Friday), which means you may need to customize their working week(s). You can do so by customizing the working week and even their working day length.

Just changing the working days?
To solely customize the working week schedule (Monday–Sunday) for each user, see How Do I Set a Custom Work Week?

Set the Workweek and Workday Length

If you'd like to customize a user's workday length (number of hours worked) and working week (Monday–Sunday) for the user, follow these steps:

  1. Go to the Vacation Tracker Dashboard — app.vacationtracker.io/signin.
  2. On the left-hand side of the dashboard, click Users.
  3. Once the page opens, click on the user's name or picture to enter their profile.
  4. On the user's profile, scroll down to the Working Days section and click Edit on the top right-hand corner of the section.
  5. A new pop-up will open where you will be able to edit the schedule and set the working days for that user.
  6. On the top of the pop-up you will see the option to Enable Working Hours Schedule — click Yes.
  7. A more detailed schedule will open where you will be able to edit both the working week and the length of the day for each working day. You can customize the hours and days as you'd like.
  8. Once you are satisfied with your edits, click Update and you're done!
Edit Working Days pop-up with the Enable Working Hours Schedule toggle set to Yes, showing per-day hour fields and the Update button
Example: Jean has Monday off as well as the weekend (she works a 4-day workweek); however, she also works 10 hours a day instead of the usual 8. With this schedule saved, Vacation Tracker uses Tuesday–Friday × 10 hours as her standard working week.
One week applies to every upcoming week
If you set one working week, our system will take only that schedule into consideration for all the upcoming working weeks. In the example above, Jean's every upcoming working week will also be Tuesday to Friday with 10-hour shifts.

Multi-Week Rotating Schedules

If your employees have more than one weekly schedule, you can simply click on the Add Week button on the bottom left-hand side of the pop-up — up to a total of 4 weeks. You can edit the days and hours for each of these weeks as you'd wish.

Working Days pop-up showing multiple Week tabs with the Add Week button at the bottom left
Example: Jean has Monday off with Tuesday to Friday being 10-hour shifts in the first two weeks. However, in the second two weeks she is working Monday to Friday; 8 hours a day.
The 4-week pattern repeats forever
The system uses this exact schedule and re-uses it every 4 weeks for all the upcoming weeks. To clarify: on (for example) February 16th her schedule will once again be Monday off with Tuesday to Friday being 10-hour shifts in the first two weeks, then Monday to Friday with 8-hour days in the second two weeks.

Once you click Update, you will be able to see all of these changes clearly in the Working Days section of the user's profile.

What's Next?

Set a Custom Workweek (Individual User) Set a Custom Work Week (Days Only) Adjust a User's Workday Length
Need help?
Contact our Support team via email or chat, Monday to Friday, 9 AM – 5 PM EST.

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