Last updated on January 27, 2026
How Do I Set Up and Configure Accruals?
By default, employees get their full Yearly Leave Quota at the start of the year. Accruals change that — instead of granting everything upfront, the quota is distributed in smaller portions on a regular schedule (monthly, semimonthly, biweekly, or weekly) so employees earn leave as they work.
How to Enable Accruals
- Sign in at app.vacationtracker.io.
- In the left-hand menu, expand Leave Setup and click Locations.
- Click Edit Leave Policies on the Location you want to configure.
- Click the edit icon next to the leave policy you want to update.
- Scroll down to the Accruals section.
- Open the Accrual Type drop-down and choose your schedule.
Accrual Type Options
Choose the schedule that matches how your company distributes leave. Click any option below for details.
The full Yearly Leave Quota is available from the start of the year (or the employee's start date). No gradual earning — employees can use their entire balance right away.
Leave accrues once per month. The yearly quota is divided by 12, and that amount is added to the User's balance once per month — the exact accrual date depends on whether your policy is set to award the accrual at the beginning or the end of each accrual period (configured separately on the policy).
Leave accrues twice per month (24 times per year). The yearly quota is divided by 24, and that amount is added on each of the two accrual dates each month. The two accrual dates are configurable by the Admin on the leave policy — common choices are the 1st and 15th, but you can pick any two days that match your payroll cycle.
Note: semimonthly is twice per month, not every two weeks — that's biweekly, which lands 26 times per year (so the per-accrual amount is slightly different).
Additional Accrual Settings
Once you've selected an accrual type, a few more options appear below the schedule:
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