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How To Set Up Multi-level Approvals

Last updated on February 13, 2026

How To Set Up Multi-level approvals

We're going to be taking a closer look on How to Create an Approval Flow for Leave Requests in Vacation tracker.  

For further guidance, you can watch this YouTube tutorial on How to Create an Approval Flow for Leave Requests with Vacation Tracker: 

| Note that this feature is only available to Complete Plan users, so Core Plan users will need to upgrade. 

Here are the steps you need to take to configure it: 

Step 1: Log in to the vacation tracker account using app.vacationtracker.io/signin  

Once in, navigate to the Team & Approval Flows menu and select Departments.  

Screenshot 2026-02-13 at 18.37.58.png

Step 2: Choose which departments will require multiple approvals.  

In this example, we chose the Support department. This department might require approval from both the department approver and the Operations manager.  

Step 3: Edit the department and change the approval flow from the default single-level to multi-level in the dropdown menu. 

Screenshot 2026-02-13 at 18.41.05.png

Multi-level approvals work sequentially:   

The first-level approver is notified first, and only if they approve, the request moves to the second-level approver.  

If rejected at the first level, the second level is not notified.  

You can select more than one approver to be one the “First Level” and “Second Level” 

Screenshot 2026-02-13 at 18.41.56.png

Step 4: Click on “Update Department” at the bottom of the page. 

User experience for requesting leaves remains the same, except they will now see more approvers listed. First-level approvers will be notified of their role in the process, and second-level approvers will see who previously approved the request. 

Approvals can be managed directly through Microsoft Teams or Slack, with the bot indicating each approver’s level and prior approvals. This ensures the correct people are involved in the decision-making process for leave requests.  

Here are related help desk articles can could be helpful during your search: 

 

Departments

  1. How Does an Approver Assign a Substitute Approver?

  2. How Does an Admin Assign a Substitute Approver?

  3. How Do I Set an Approver within Vacation Tracker?

  4. How Do I Edit Department Information?

  5. How Do I Edit a Substitute Approver?

  6. How Do I Create a Department within Vacation Tracker?

  7. How to Enable or Disable Leave Request Expiration?

  8. How To Set Up Multi-level Approvals

Still have questions? Let us show you how Vacation Tracker can help.