Guides

Guide: What Automations does Vacation Tracker offer?

Last updated on June 10, 2025

Guide: What Automations does Vacation Tracker offer?

At Vacation Tracker, we understand that certain tasks can be very time consuming. This is why we’ve created Automations.

With Automations, we're simplifying leave management for Admins and Approvers because our system will automatically apply certain changes regarding leave policies. From automatically adding PTO days based on seniority/roles to creating blackout periods, and more.

Who can Access the Automation Page:

  • All Admins can purchase an Automation. They can cancel and edit all Automations.

  • All Approvers can access the Automation tab but can only create the Blackout Period Automation for now. Approvers can only see and edit Automations that they’ve created. They will see a preview of Automations that other Approvers or Admins have created, but they can’t edit or delete them.

How to Access the Automations Page:

  1. An Admin or Approver needs to log in to the online dashboard https://app.vacationtracker.io/app/dashboard

  2. From the online dashboard, go to the menu on the left-hand side

  3. Click on Add-ons

  4. Open any Automation you’re subscribed to or click on ‘Discover More Add-ons' at the top.

| You can also find any Automations you unsubscribed from in the past by toggling the ‘Show canceled addons’ on the ‘My Add-ons' page

How Do I Create an Automation?

Please refer to the following articles for more detailed steps on each automation:

  • Blackout Period - A blackout period is a period Users are not allowed to take leave from work. The Blackout Period is both accessible to Approvers and Admins. For detailed steps, please see the following link: How to Set a Blackout Period (Block Time)

  • Seniority Based Entitlement - SBE is a system where employees can earn more paid time off (PTO) based on their length of service with a company. The system will award additional leave on top of their existing quota based on milestone. This automation is accessible to Admins only. For detailed steps, please see the following link: How Do I Set Up Seniority Based Entitlement (SBE) Automation?

  • Role Based Entitlement - Entitlement by Role allows Admins to award additional days based on their User’s role, defined by labels. This automation works hand-in-hand with our Labels feature included in our Complete plan. Only Admins are able to set this automation. For detailed steps, please see the following link: How Do I Set Entitlement by Role?

Pricing

At this time, the pricing for all automations is an additional $0.50 per Active User/month or $5 per active user/year. You are charged for the number of active Users. So, if you have 10 Users, you would be charged $0.50 x 10 Users per month or $5 x 10 Users per year. For more information on our pricing, please see the following page: https://vacationtracker.io/pricing/

||| Please note, only Admins can purchase automations within Vacation Tracker. Automations are purchased separately on the Add-ons page.

Guides

  1. Guide: Workweek

  2. Guide: Which Vacation Tracker Integration is Right for Me (Google, Microsoft Teams, Slack or Email Only)?

  3. Guide: What Can an Approver Do in Vacation Tracker?

  4. Guide: What Automations does Vacation Tracker offer?

  5. Guide : What Are The Differences Between Our Core & Complete Plans?

  6. Guide: TOIL (Time Off in Lieu) / COMP Time (Compensatory Time)

  7. Guide: Substitute Approver

  8. Guide: Notifications Within Vacation Tracker

  9. Guide: How Do I Sync My Calendar with Vacation Tracker?

  10. Guide: How Do I Set Scheduled Reports?

  11. Guide: Departments and Sub-Departments

  12. Guide: Brought Forward (Rollover) Policy

  13. Guide: Automatic Out of Office (OOO) Reply (Autoreply)

  14. Guide: Administrator vs Approver Role

  15. Guide: Adding Days For Users Based On Seniority

Still have questions? Let us show you how Vacation Tracker can help.