How Do I Limit Users' Leave Duration?

Managing a team is not an easy task, especially when vacation season comes around. With all Users trying to take a leave, you might want to ensure that everyone gets the same chance to take a rest.

Leave Duration Limit automation allows you to limit the time Users can take during a specific time period. This should allow you to plan out tasks for the team even when the vacation season comes.

| Example: we'll set a 2 week (10 day) leave duration limit for the summer months (June - August). During this period, a User can take 10 days of leave in total, but they can split them however they want to. They can take a 2 week leave at once or take two 1 week leaves at different times. We'll use the minimum leave duration days field to manipulate how much flexibility the User has to separate the leaves.

Let's set it up!

1. Go to the Vacation Tracker Dashboard - app.vacationtracker.io/signin
2. On the left-hand side click on Workspace Settings > Automations.
3. Search for the Leave Duration Limit Automation and click on it.

You will receive a pop up screen asking you to confirm your subscription. After clicking on confirm, you can proceed with the configuration. 

     4. Click on Create policy in the top-right corner

     5. Fill in the options.

• Name - Enter the policy name
• Period - Select what time period the policy covers
• Recur annually - Choose if the policy will be applied in the following years as well
• Minimum leave duration days - enter the shortest leave duration for this period (for example, we set 5 days to be minimum, in order to ensure Users are taking at least one week at a time)
• Maximum leave duration days - enter the highest number of days a User can spend during this period
• Auto-reject response - Enter a message that the Users will receive when the leave requests exceed the limit (this field is automatically filled but you can edit the message)

    6. Choose who this policy applies to.

• Apply to all Users - If you select No, you'll be able to filter the Users in order to apply the automation to a specific department, location or label
• Filter by - Choose which locations, departments and labels this applies to (you can select multiple options)
• Leave Types - You have an option to select the leave types this will be applied to (for example, you might want to limit Vacations, but allow Users to take Sick Days if necessary)

     7. Once everything is set, you'll see a summary of the automation you created at the bottom. If you're happy with how everything looks, click on Save.

8. After you've created your first policy, you'll be able to review them by opening Automations > Leave Duration Limit. You can deactivate or delete the policy there, with an option to edit the details being available if you click on the policy name.

| You can limit the number of Users that can take a leave at the same time with this automation: How do I set the Maximum Users Away automation?| To learn about other automations we offer, please take a look at this Helpdesk article: Guide: What Automations does Vacation Tracker offer?