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Leave Policies

Can users request their accrued leave in advance?

Last updated on June 10, 2025

Can users request their accrued leave in advance?

If you are using our Accrual feature, you may want to allow your users to apply for their upcoming accrued leave in advance.

As you may already know you can configure the accrual settings within the Locations section of the online dashboard.

| For more information on setting and editing the Accrual settings, please see the following article: How Do I Set Accruals?

To clarify this feature a bit better, we’ll take the following example:

Zendaya’s quota resets based on the Accounting Year (January 1st). The Accrual settings are set to a 15-day quota; earned monthly. This means Zendaya gets awarded 1.25 days for each month worked until she hits the full 15-day quota on December 31st of the upcoming year.

Zendaya currently has 10 days earned. If she would like to apply for a 11 day leave in December, she couldn’t do that until she earns the days. However, with this feature, an Admin can allow Zendaya to apply for her vacation in September; even though she has not earned the days yet:

To turn on the settings to allow users to apply for their earned quota ahead of time, please use the following steps:

  1. Go to https://app.vacationtracker.io/signin to log in to the online dashboard
  2. Select Settings
  3. Select Locations
  4. Choose the location that you’d like to add the accruals feature to
  5. Select the Leave Policies tab
  6. Select the Edit icon on the right-hand side of the Leave Type

_You can also set the accruals when creating a new leave policy _

Within the Accruals section of the Leave Policy window, you will be able to set the frequency of the accrued days.

_Please make sure that there is an amount in the Leave Quota section so that our system can calculate the amounts for you _

You will be able to select one of three of the following accrual options: Monthly, Semimonthly, and Bi-weekly.

Once you’re happy with your accrual settings, make sure the “Allow Requesting Accrual-based Leave in Advance” is turned on:

The user will then be able to book ahead of time:

Leave Policies

  1. What is an Accrual Cap?

  2. How To Make Adding a Reason Mandatory for a Leave Type?

  3. How Do I Set Half-Day Intervals?

  4. How Do I Set an Accrual Cap?

  5. How Do I Set Accruals?

  6. How Do I Set a Brought Forward (Rollover) Policy?

  7. How Do I Hide a Requested Leave Type Name?

  8. How Do I Enable / Configure TOIL?

  9. How Do I Create and Configure Leave Policies?

  10. How Can Users Request a Past Leave?

  11. How Can I Set Hourly Intervals to Leave Policies?

  12. How Can I Apply the Brought Forward/Rollover Policy to the Previous Year (the Past)?

  13. Can users request their accrued leave in advance?

  14. Can my users earn their accrued amount at the beginning of the accrual period?

  15. Can I Set an Expiry Date for Brought Forward (Transferred) Days?

Still have questions? Let us show you how Vacation Tracker can help.