17 Tips for Managing Remote Teams and Employees
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Remote work is the future. 🚀
Why?
Well, for one, business owners love it. Companies can save up to $37,000 annually for each full-time employee who transitions to remote work, without compromising productivity (GlobalWorkplaceAnalytics).
And employees love it too! Remote workers are reported to be 20% happier than those working in office (Tracking Happiness).
Talk about a win-win!
But this doesn’t mean the transition to remote work is necessarily easy. Managing remote teams comes with new challenges that require a fresh perspective and new tactics. Teams need to adapt their communication styles, collaboration methods, and most importantly, their management approach.
If you need some help handling this switch, we’re here to help you learn how to manage a remote team like a pro with 17 foolproof strategies! Let’s dive in.
Why Managing Remote Teams Requires a Different Approach
Manager’s jobs are centered around their people, their team, their employees.
But, what happens when they can no longer see them face-to-face?
This changes everything from the way they communicate, offer feedback, build company culture, and make decisions about performance and promotion.
Managers often struggle with the lack of supervision, as they go from seeing their employees 8 hours a day, to allowing them to work completely independently.
They also find themselves worrying about their team: Are they feeling encouraged and happy? Are they isolated or overworked? Do they feel connected to their team and company? It’s more challenging to tell when you can’t physically see them.
Sure, it’s no secret that remote team management comes with a new series of struggles, but the benefits often outweigh the challenges. We’re here to help you navigate those difficulties with ease and become a pro at managing remote employees.
17 Ideas and Strategies for Managing Remote Employees and Teams
Managing remote workers is all about fostering a supportive, connected, and efficient work environment. Here are some proven strategies to make that happen:
Daily check-ins
Daily check-ins are like a virtual stand up––a time where everyone can share updates, tackle challenges, and align for the day ahead. These meetings help your team start their day on the right foot. Stay organized by sending recurring calendar invites and use tools like Slack or Teams to communicate with your team. Since these happen daily, make sure they are quick and focused to maximize productivity and employee engagement.
Offer your team flexibility
Flexible schedules help to manage remote teams successfully. By allowing employees to work when they’re most effective—whether they’re early risers or night owls—flexibility can significantly boost productivity. While you may want to implement core hours to ensure effective collaboration and communication, this approach accommodates individual needs, fosters trust, and enhances both morale and independence within the team.
Clearly dictate and delegate responsibilities
Delegation is an important skill to master when managing remote teams effectively. Set expectations by breaking down tasks, setting goals, and establishing what a “win” looks like for each role. Regularly touch base with your team to prevent misunderstandings and ensure everyone understands their responsibilities.
Get your remote team together physically when possible
The best bosses are those who know when to get everyone together. And even though you’re managing remote employees, there’s still a time and a place to make it happen. Schedule face-to-face gatherings quarterly, if possible, at a central location. These in-person meetups allow for relationship building, collaboration, and a chance to reinvigorate team spirit.
Give people space to work how they work best
Every remote worker has a unique workspace, whether it’s a home office, cafe, or couch. Respecting these preferences encourages independence and productivity. Allow employees to work at their own pace and in their chosen environments, helping reduce stress and fostering a positive remote work experience.
Focus on outcomes, not activity
What matters most is what gets done, not how many hours are clocked. Instead of monitoring employee activity, focus on results by setting goals and measuring progress. Make sure your team knows their objectives and ensure everyone understands their role in achieving them. This approach fosters accountability and gives employees a greater sense of ownership.
Pay attention to work-life balance
Remote work can often blur the lines between professional and personal time, making it easy for employees to feel like they’re always on. In fact, 55% of remote workers report that they work more hours at home than at the office (OwlLabs). This makes it crucial for managers of remote workers to regularly check in with their employees to monitor well-being.
Implement wellness initiatives like stress management workshops or virtual happy hours to help your team strike a healthier work-life balance. Encourage them to set boundaries and take breaks to make sure they stay refreshed and prevent burnout.
To further support a healthy balance, ensure that everyone takes the time off they need. Luckily leave tracking can be automated to make this entire process so much easier and help your team stay energized and productive.
Vacation Tracker is the perfect tool to help remote teams of all sizes establish transparency and visibility over their teams leave balances and make the entire PTO management process feel effortless.
Make sure everyone feels supported and connected
A 2023 study revealed that 85% of employees believe having a supportive supervisor is the most important factor in their overall job satisfaction. This highlights how important it is as a manager of remote teams to keep lines of communication open and create a nurturing work environment.
When making the switch to remote working, make sure to continue to regularly address concerns, be transparent, and make sure everyone feels valued and heard. Encourage team members to share their thoughts and listen empathetically to their challenges. A supportive environment fosters a sense of community, making remote employees feel connected and engaged, no matter the distance.
Establish a culture of trust
Trust is the foundation of effective remote team management. Build trust by being transparent, approachable, and willing to listen. When employees trust their managers, collaboration improves, morale is boosted, and everyone feels more invested in their work.
Foster employee collaboration
Even if you’re miles apart, your team can still work closely together. Collaboration is essential for remote teams to thrive. By sharing ideas, knowledge, and experiences, teams can work toward common goals more effectively. Foster an environment where employees feel empowered to contribute, which leads to stronger team unity and better outcomes.
Take advantage of technology
Tech is your best friend in remote work. From Slack for communication to Asana for project management and Vacation Tracker for leave management, equip your team with tools that make remote work easier. These tools keep everyone on the same page—no matter the distance.
Set up a virtual “water cooler”
Remote workers miss out on office chit-chat, so bridge this gap by creatig a virtual hangout space. A virtual “water cooler” helps remote teams bond over casual interactions. Whether it’s a Slack channel or a dedicated video call, give your team a place to talk about anything but work. It fosters a sense of community and helps reduce the feeling of distance among team members.
Show appreciation
Remote employees may feel disconnected if their efforts go unrecognized. Recognition goes a long way, especially in remote settings. Celebrate wins, acknowledge hard work, and make gratitude a regular part of your culture–appreciation builds loyalty and motivates your team.
Establish rules of communication
Clear communication is crucial to successfully manage remote teams. Establish guidelines for effective communication by outlining team’s preferred platforms and set expectations for response times. By sharing schedules and ensuring everyone knows how and when to reach each other, employees can communicate smoothly.
Build a feedback culture
Building a feedback culture in remote teams strengthens communication and helps everyone feel connected. Regularly provide feedback and encourage employees to share their insights. This two-way communication fosters growth, promotes improvement, and builds a supportive environment where everyone feels valued.
Virtual team building
Team building can be hard to organize when you have a team of remote workers scattered around the globe. But it is quite important. Organizing virtual team-building activities can foster a sense of belonging among remote employees. Plan events like virtual games, quizzes, or challenges to bring everyone together. These activities offer a break from routine and provide a chance to connect in a fun and informal setting, strengthening team relationships.
Make important information accessible
One of the biggest obstacles in remote collaboration is the creation of silos. To prevent this, store essential information in a central location that’s easily accessible to everyone. This ensures team members can quickly find what they need, without waiting on anyone in a different time zone to wake up. 💤 This enhances efficiency and keeps collaboration running smoothly.
How to Overcome Common Challenges in Remote Team Management
Handling different time zones
Remote teams often work across different time zones, which can complicate communication. Be mindful of these differences when scheduling meetings and avoid meetings that disrupt personal time. Establish overlapping work hours where possible to enhance team alignment.
Preventing burnout
Isolation and burnout are common remote work challenges. Encourage breaks, social interactions, and flexibility to support well-being. Regularly check in with team members and adapt to their preferences, helping them stay engaged and motivated.
Vacation Tracker helps manage remote teams through increased transparency, visibility, and data driven insights. Through our intuitive dashboard, employers can check their staff’s availability in seconds. Its robust reporting capabilities enables managers to easily analyze their team’s leave trends and habits. This allows them to identify employees who aren’t taking their PTO and encourage its use, as well as detect patterns like excessive sick leave, which might signal wellness concerns.
By simplifying the time-off request process, Vacation Tracker promotes a healthy work-life balance and helps you get ahead of burnout.
Addressing communication barriers
Make sure remote team members know they can reach out anytime for support. Share calendars and set clear expectations but avoid overwhelming teams with excessive communication. Focus on transparency and consistency, which prevents misunderstandings and helps the team feel connected.
Ditching the micromanaging and building trust
Excessive oversight can lead to frustration, so trust your team by allowing autonomy. Be available for support but avoid constant check-ins that feel intrusive. Building trust enhances job satisfaction and helps foster a positive team culture.
Managing complex leave policies across countries
When managing remote teams across different countries, handling varying leave policies can be a significant challenge. Each country may have its own regulations around vacation time, sick leave, public holidays, and parental leave. To navigate this, you should familiarize yourself with local labor laws and ensure your policies are compliant in each region.
Need a little guidance? Search for your country in our leave laws resource to see if you’re compliant!
If you’re looking to simplify this process even further, try Vacation Tracker. With customizable settings for each location, you can manage various leave types, automate compliance with local laws, and avoid manual errors, all while giving your team clear visibility over their leave balances.
Start simplifying your remote team management today! Try Vacation Tracker free for 7 days!
Easy PTO tracking, right at your fingertips.
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How to Make Remote Team Management Work for Your Business
Managing remote workers requires more than just tools—it’s about building trust, fostering communication, and encouraging flexibility.
To make this work for your business, focus on outcomes rather than micromanaging day-to-day activities. Equip your team with the right resources and set clear expectations but allow them the freedom to manage their time. Use tools like Slack, Asana, and Vacation Tracker to maintain alignment without feeling intrusive. Encourage team collaboration and regular check-ins to create a connected, motivated workforce.
By creating a supportive, structured, yet flexible environment, you can make remote team management a long-term success for your business.
Claudia
Claudia is an experienced marketer with a passion for writing and creating engaging content that connects with readers.
