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User Settings

How do I edit the templated OOO (Out of Office) message?

Last updated on June 10, 2025

How do I edit the templated OOO (Out of Office) message?

With the Out of Office feature, we have a templated message that you can set right away when turning on the OOO reply. However, you can also edit this message and set a customized message using the following steps:

_Please note: each newly approved leave will trigger its own OOO reminder. _

Editing the templated message:

  1. 2 business days prior to the start date of your approved lead, you will receive a reminder to set your OOO message.

  2. Once you receive the reminder, you can edit the templated message by clicking on “Change Message”

  3. You will be taken to the Vacation Tracker online dashboard where you will be able to edit the out of Office message.

  4. Once you edit, click on Set OOO Message

_Please keep in mind, if you set the OOO message, you aren’t able to edit it again within Vacation Tracker. You must go into your email provider settings to either remove or edit the message. _

|| For Gmail, please see the following steps: https://support.google.com/mail/answer/25922?hl=en&co=GENIE.Platform%3DDesktop

|| For Outlook, please see the following steps: https://support.microsoft.com/en-us/office/send-automatic-out-of-office-replies-in-outlook-0c193ab0-b9e1-4058-84be-a5b014242290#ID0EBBF=Web

| For more information on our OOO (Out of Office) feature, please see the following link: Guide: Automatic Out of Office (OOO) Reply (Autoreply)

| For more information on turning on/off the OOO feature, please see the following link: How can I turn Out of Office (OOO) reply on / off?

User Settings

  1. How do I turn on/off MFA (multi-factor authentication) in Vacation Tracker?

  2. How Do I Set Initial Brought Forward (Rolled Over) Days?

  3. How Do I Set a User's Start Date and/or End Date?

  4. How Do I Set a Custom Workweek for an Individual User?

  5. How Do I Pro-Rate Quotas for New Users?

  6. How do I enable the OOO (Out of Office) autoreply feature?

  7. How Do I Edit User's General Information? ( Role, Team, Location and Start Date )

  8. How do I edit the templated OOO (Out of Office) message?

  9. How Do I Delete a User's Leave Request?

  10. How Do I Customize Leave Quotas for Individual Users?

  11. How Do I Connect My Personal Calendar to Vacation Tracker?

  12. How Do I Choose My View Preferences?

  13. How Do I Change My Users Email Address? (Email Only Integration)

  14. How Can I Update Users' Current Leave Quotas?

  15. How Can I Update User Avatars (Profile Pictures)?

  16. How Can I Update my Dashboard to English/French?

  17. How can I turn Out of Office (OOO) reply on / off?

  18. How Can I Add Employee IDs Into Vacation Tracker?

  19. Does Vacation Tracker have MFA (multi-factor authentication)?

  20. Can I Set Dark Mode on the Online Dashboard?

Still have questions? Let us show you how Vacation Tracker can help.