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Account Settings

How Do I Set Department Notifications?

Last updated on May 27, 2025

How Do I Set Department Notifications?

Our goal at Vacation Tracker is to make our system as customizable as possible (and to satisfy all of you feature requesters). This is why we offer both global and department based notifications! Department based notifications include all of the users within a Vacation Tracker department and as an Admin, you are able to set the notifications using the steps below:

  1. Go to the Vacation Tracker Dashboard - https://app.vacationtracker.io/signin

  2. On the left-hand side, under Settings, click on Departments

  1. Find the the department you wish to edit and click on the 3 dots (...). From the drop-down menu click on Edit Department option

  1. When the new page opens, you will see the option Set Notifications. Click the toggle to turn them on and a new set of options will show:

  • Channel ** OR ** Recepients - if you are using our Microsoft Teams or Slack integration, you can select the channel you would like the notifications to arrive to. If you are using our Google Workspace integration, you can enter multiple email addresses to send notifications to. As a hack, you can also create an email group within Google to sent notifications to for more details please see: Google Workspace: How Do I Send Notifications to a Group?
  • Time Zone - you can select the time zone according to which the notifications will be sent out at the selected time.
  • Weekly notification - you will be able to choose the day and time when the notification will arrive in the channel.
  • Daily notification - you will be able to choose the time the notification will arrive in the channel.

*Please note: you can turn on both daily and weekly notifications or select only one option.

  1. When you finish editing, click on Update to save the changes

| If you would like to set up Notifications for all active users within Vacation Tracker, please see the following steps: How Do I Set Global Notifications?|| Please note: anyone in the selected channel will be able to see the notifications sent by our Vacation Tracker bot.

Account Settings

  1. Why am I receiving reminders?

  2. What is the schedule / flow of leave reminders?

  3. What is the Difference Between Inactive and Deleted Users?

  4. What Information Can I See on My Calendar View?

  5. What happens if a leave isn't responded to ( approved / denied ) right away?

  6. How Do I Sort the Order of Leave Types?

  7. How Do I Set Notifications Within Vacation Tracker?

  8. How Do I Set My Company's Start Year in Vacation Tracker?

  9. How Do I Set Global Notifications?

  10. How Do I Set Department Notifications?

  11. How Do I Set an Administrator within Vacation Tracker?

  12. How Do I Notify (Announce) Vacation Tracker to Active Users?

  13. How Do I Enable/Disable the Automatic User Import?

  14. How Do I Disable / Delete Notifications?

  15. How Do I Deactivate a User?

  16. How Do I Change the Company Name on the Online Dashboard?

  17. How Do I Add (Import) Users?

  18. How Can I View Company Logs?

  19. How Can I Create and Configure Leave Types?

  20. Google Workspace: How Do I Send Notifications to a Group?

  21. Google Workspace: Editing Permissions

  22. Employee Onboarding: What Roles Can I Assign in Vacation Tracker?

  23. Does Vacation Tracker offer SSO (single sign-on)?

  24. Connecting to a Shared / Existing Calendar

  25. Can Leave Types Automatically Update My Users' Slack Statuses (Slack Status Update)?

  26. Can I Update User Information from my Directory Into Vacation Tracker?

  27. Can I turn off leave reminders?

  28. Can I Edit Users' Names Within Vacation Tracker?

  29. Can I choose which leave types have the Out of Office (OOO) message?

  30. Can I Change the Calendar Start Date?

  31. Can a Vacation Tracker Admin or Approver turn on/off the OOO (Out of Office) feature for users?

  32. Adding a New Calendar (Using iCal Connection)

  33. How Can I Set Leave Quotas in Hours Instead of Days?

Still have questions? Let us show you how Vacation Tracker can help.